Grants Administrator / 40 Hpw / Rheumatology

Wentworth-Douglass Hospital Boston , MA 02298

Posted 4 months ago

General Summary

The grant administrator will have the opportunity to perform both pre-award and post-activities for a wide variety of projects with federal sponsors, industry sponsors and foundation sponsors.

Principal Responsibilities

Performs pre-award activities, including but not limited to:

  • Working closely with principal investigators (PIs), project directors and coordinators to identify all potential costs associated with proposals and clinical trials.

  • Preparing new grant applications, progress reports and just in time requests, working closely PIs, other members of the grant administration team and subcontract institutions as applicable to ensure institutional deadlines are met.

  • Maintaining appropriate other support data for faculty.

Performs post-award activities, including but not limited to:

  • Overseeing grant specific post-activities related to purchasing, consultants and payment of invoices. Prepares travel expense report and electronic check requests as needed.

  • Providing monthly review of expenditures for accuracy of charges and identifies a resolution to problems. Prepares journal entries and patient care corrections when needed.

  • Responsible for reviewing and tracking agreements (subcontracts, purchased service, independent contractors, data use, material transfer, ect) and invoices, working with Partners Research Management offices, Partners Innovation, Partners Clinical Trial Office and Partners Supply Chain to resolve any identified problems.

  • Responsible for supporting the VERITY research core, including tracking core expenses and generating and tracking core invoices and related revenue. This also involves answering inquiries from BWH faculty and staff as well as external users regarding the core.

  • Assists in the preparation of prior approval letters to sponsors.

  • Works with PIs and study staff on projects and clinical trials requiring milestone billings.

Performs all other duties as assigned.


  • Bachelor's degree.

  • Excellent verbal and written communication.

  • Minimum of two years' experience of directly related experience in a research environment.

  • Ability to use spreadsheets and financial applications software and familiarity of reading financial reports.

Skills, Abilities, Competencies Required

  • Must possess the ability to thrive in a busy, high-volume and deadline driven team environment that requires coordination of multiple activities and judgment and flexibility to reprioritize tasks as needed.

  • Familiarity/experience with all types of award mechanisms including grants, contracts, subcontracts, cooperative agreements and clinical trials.

  • Excellent computer, organizational, communication, problem-solving and interpersonal skills.

  • Ability to work independently as well as in a team setting.

  • Ability to maintain confidentiality.

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Grants Administrator / 40 Hpw / Rheumatology

Wentworth-Douglass Hospital