Grants Administrator 3 (Pcn 20-6805)

The Department of Corrections, Division of Administration & Support, Office of the Commissioner is recruiting for a Grants Administrator 3, located in Juneau, Alaska.   

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• This position offers a flexible schedule with possible moving and relocation assistance available for the selected applicant.*

What you will be doing:

This position will research, coordinate and oversee the centralized management of grants and cooperative agreements awarded both to and by all divisions within the Department of Corrections.

Our organization, mission and culture:

The Office of the Commissioner provides essential oversight to the operations of the Department in support of its mission to provide secure confinement, reformative programs, and a process of supervised community integration of releasing offenders to enhance the safety of our communities.

The benefits of joining our team:

By joining the Commissioner's Office, you will be an integral member of a team of professionals committed to the safety of all Alaskans. We embrace the values of integrity, accountability, and continuous improvement and take pride in doing our part for the Department.

The working environment you can expect:

Our offices are located in beautiful Juneau-Douglas with ample parking and a short walk to Savikko Park, Sandy Beach, and the Treadwell Mine Historic Trail. The work environment is collaborative and customer service oriented. Our Team works as a tight knit group that values each other's contributions. This position will work in a team environment and will interface daily with a variety of people including members of the public, field offices, other managers, directors, and the Commissioner's Office.

Who we are looking for:

To be successful in the position, the successful candidate will need the following core competencies:

• Grant Management Experience with the ability to successfully research and manage grants, including writing proposals, securing funding, and ensuring compliance with grant requirements.

• Familiarity with grant management systems such as; Grants.gov, Grant Lifecycle Manager (GLM), or other relevant platforms with strong skills in data analysis and the ability to generate comprehensive reports for data reporting requirements.

• In-depth knowledge of regulatory requirements related to grants, including reporting standards and compliance issues.

• Exceptional organizational abilities to manage multiple grants, deadlines, and reporting requirements simultaneously as well as experience in managing projects from inception through completion, including budgeting, monitoring progress, and adjusting plans as needed.

• Ability to comprehend written material and interpret and apply confidentiality rules, restrictions and instructions and have a meticulous approach to managing documentation, ensuring that all grant requirements and deadlines are met without errors.

• Ability to establish and maintain cooperative working relationships with an ability to communicate effectively, both orally and in writing.

Any combination of education and/or experience that provides the applicant with competencies in:

• Accounting: Knowledge of traditional accounting practices including accrual, obligations, and costs methods.

• Grants Management: Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements.

• Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

• Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.

• Technical Credibility: Understands and appropriately applies principles, procedures, requirements, regulations, and policies related to specialized expertise.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or progressively responsible experience in accounting, grants administration, budget administration, procurement, professional services contracts and/or providing administrative support to a business or organization.

Special Note:

"Competencies" means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation. 

"Typically gained by" means the prevalent, usual method of gaining the competencies expected for entry into the job.  

"Training" and "education" in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

"Progressively responsible" means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Some positions may require procurement certification from the Department of Administration, Division of General Services. 

Some positions may require frequent travel to remote areas.

REQUIRED DOCUMENTS

If selected for an interview, the applicant must provide the following:

• Cover letter to be used as writing sample.

• Three most recent evaluations (if within the last 5 years).

• Letters of Reference/Recommendation from the three most recent supervisors can be submitted if there were no evaluations within the last five years.

COVER LETTER

Provide a cover letter as a writing sample outlining how you meet the minimum qualifications of this position.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview, at the discretion of the hiring manager.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges, universities, or high schools may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution or high school.  It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience in your Applicant Profile, you must also provide the employer name, your job title, dates of employment and whether full or part-time. Applicant Profiles will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

CRIMINAL HISTORY CHECKS/APSIN/ACOMS

Please be aware - this position requires the use of the Alaska Public Safety Information Network (APSIN)/Alaska Corrections Offender Management System (ACOMS).  A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN/ACOMS.  DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice.  Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.

FINGERPRINT NOTICE

All Department of Corrections employees are required to be fingerprinted. The successful candidate must pass a criminal history check.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword      Dianne Godkin

Executive Secretary, Office of the Commissioner

Phone: 907-465-3460

dianne.godkin@alaska.gov