Grant & Project Support Coordinator, Senior - 607970

Job Title

Grant & Project Support Coordinator, Senior

Job ID

607970

Location

Ecosystem Science & Soc Center

Full/Part Time

Full-Time

Favorite Job

Regular/Temporary

Regular

Workplace Culture

NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

Special Information

This position is eligible for on-site or hybrid work.

• On-site work requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.

• Hybrid work allows the incumbent to complete their work at both an NAU site, campus, or facility and at a non-centralized site with or without accommodation.

Job Description

The Grant & Project Support Coordinator, Senior will work closely with the Assistant Director and independently facilitate oversight and administration of the grant and contracting process and procedures within Ecoss. In collaboration with the Assistant Director, the Grant & Project Support Coordinator, Senior will manage and track key tasks and workloads across the unit.

The Grant & Project Support Coordinator, Senior will provide assistance to Principal Investigators (PIs) through the pre-award and post-award grant process, including: liaising with the Office of Sponsored Projects to facilitate grant submission and project close out, managing internal processes to maintain documents, track and monitor grant expenditures and agency requirements are being followed. The Grant & Project Support Coordinator, Senior will communicate with external sponsors and collaborators to meet sponsored project goals, and review and present project information to PIs to facilitate effective and timely reporting.

The Grant & Project Support Coordinator, Senior will lead in providing information, instruction, interpretation, and technical support to internal Ecoss Faculty and Staff involved in sponsored projects. The successful candidate will join a collaborative and dynamic research culture, will have training opportunities, and will have potential for career advancement.

Pre-Award and Post-Award Grant Support

• 70%

• Serve as the Ecoss point of contact and liaison with the NAU Office of Sponsored Projects.

• Monitor and reconcile expenditures on sponsored projects.

• Plan and coordinate periodic meetings with PIs and Lab Managers to support the Unit mission.

• Maintain and track project information.

• Facilitate reporting for internal NAU units and external agencies, including federal and non-profit groups.

• Support the preparation of submission materials, including: Curriculum Vitaes (CVs), Conflict of Interest (COI) reporting, Current and Pending (C&P), and reviewing proposed budgets for accuracy and compliance.

• Assist in providing technical support for purchasing and human resource policies and processes.

• Aid with resolving system and accounting errors.

• Finalizes documents for sponsored project close out.

General Administrative Duties

• 20%

• Collect, organize, maintain, and conduct quality control of all financial and human resource documents.

• Compose and distribute information related to grant administration.

• Maintain, review, and improve the administrative processes for pre-award and post-award support.

• Identifies and solves problems within the goals of the unit.

• Applies broad knowledge of concepts and procedures to perform complex tasks.

Other

• 10%

• Other duties as assigned.

Minimum Qualifications

• Bachelor's degree in relevant field, and

• 3-5 years of relevant experience.

• Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications

• Master's degree in a relevant field, and
• 4+ years of relevant experience.

Knowledge, Skills, & Abilities

• Ability to build and maintain effective working relationships.

• Excellent communication skills.

• Operational understanding of creating a diverse, inclusive, and equitable work environment.

• Possesses strong problem identification and solving capabilities.

• Represents Ecoss and the University in a professional manner.

• Works in a collaborative, dynamic and deadline-driven environment.

• Knowledge of grant and contracts funding policies and procedures and applicable local, state, federal, and university regulations.

• Knowledge of federal, state, and/or community funding sources and mechanisms.

• Knowledge of cloud-based management systems.

• Driven to learn and contribute to a collaborative.

• Competency with spreadsheets and algebra.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

Anticipated salary range is $53,588 to $60,000. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

Benefits

This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

August 5, 2024 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

Know Your Rights Poster

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.