Grant Coordinator III

Texas Health & Human Services Commission Austin , TX 78719

Posted 7 days ago

The Texas Health and Human Services Commission (HHSC) seeks highly qualified candidates to fill multiple Grant Coordinator III positions within Access and Eligibility Services (AES), Community Access. AES is driven by its mission to connect Texans to services by helping individuals and families in need of food, medical care, cash assistance and other social services.

The ideal candidate will thrive in an environment that emphasizes: innovation through new ideas, striving for excellence by taking pride in work, embracing differences as a source of strength, accomplishing more through partnership, leading by example, and learning for continuous improvement.Under the general direction of a Grants Manager in the Community Access section of Access and Eligibility Services, the Grant Coordinator III fulfills key agency functions involving the management of federal grant programs providing critical services to the aging and disabled population in Texas. The position performs extensive and highly skilled grant development and coordination, including the preparation of application and reporting materials. The position is also responsible for all aspects of project implementation, including working with federal partners, such as the Administration for Community Living, to explore national best practices and dissemination information to grant sub recipients.Work involves: (1) administering, preparing, maintaining, and reporting grant requirements, including contracting and accountability oversight of subcontractors; (2) coordinating and submitting applications packets, work plan and budget amendments, special reports and project milestones; and (3) serving as a liaison between stakeholders, advisory councils, funding sources and the state.

The position will perform in-depth analysis and evaluation for each of the grant programs and provide complex technical assistance regarding overall program design and project implementation, which may include organizing conferences and symposiums for grant sub recipients. The position requires professional and effective communication and interaction with HHSC management, legal and budget staff, program staff, information technology staff, subcontractors, service providers, advocacy groups, consumers, families and other stakeholders. The position requires ongoing, detailed interactions with federal officials, as well as an in-depth knowledge for submitting required materials through the federal electronic information management system.

The position also requires professional and highly advanced presentation and organizational skills. The position supports the fiscal management of grant and contract budgets and financial reporting activities. The position works under limited supervision, with extensive latitude for initiative and judgment.Essential Job Functions:

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. 1) Develops and reviews policies and rules for the programs, including all relevant federal guidelines, and interprets and prepares these in the form of formal guidance to program stakeholders and/or subcontractors. (15%) 2) Identifies all available sources of grant funds related to the major program areas within their appropriate time frames and coordinates the preparation of application materials (including letters of intent) and other requirements to secure the funds. (10%) 3) Prepares, or evaluates and approves grant application project plans and timelines and coordinates and oversees the completion of related tasks among appropriate staff and/or other divisions and agencies, as relevant; reviews relevant work completed by other staff (including intent letters or major application sections); ensures all materials/requirements are completed in a timely manner for both HHSC management review and final submission. (15%) 4) Plans, manages and conducts internal work groups of staff, external agency personnel and other appropriate stakeholders as necessary to develop project goals, organizational structure, program objectives, work plans, trainings, and budgets. (10%) 5) Oversees and assures HHSC' compliance with all federal grant requirements, including any state requirements related to grant administration; negotiates, monitors, updates and revises all agreements, sub-contracts, project expenses and activities; evaluates, tracks and approves budgets and project costs, including requests for budget revisions. (20%) 6) Serves as a liaison between HHSC, other HHS agencies, the federal government and other external stakeholders, which includes attending relevant meetings (traveling as necessary), responding to information requests, and making presentations. (15%) 8) Provides technical assistance on an on-going basis via phone, email, and videoconference for grant sub recipients and hosts conference calls to share progress made by each grant sub recipient on achieving the goals and objectives set by the grant administrator. (15%)7) May plan, assign, and/or supervise the work of others. Performs related work as assigned.Knowledge Skills Abilities:

Knowledge of aging and disability programs and service systems; Medicare; Medicaid; and other public and private benefits.Knowledge of grant research and application processes.Knowledge of laws and regulations pertaining to grants and contract administration.Knowledge of program planning, implementation, and evaluation.Knowledge of state and federal laws, policies, procedures, rules and requirements related to health and human services

Skills in community assessment and collaboration building, including the provision of technical assistance and partnership agreements, inter-agency training curricula and sharing of other local resources. Skills in creating and articulating program design and system change models, including the identification of national and best practices.

Skills in grant and report writing and budget development. Skills in developing fiscal management tools and reporting processes. Skills in program performance evaluation and quality assurance monitoring. Skills in MS Word, MS Excel, and with online research.Ability to exercise sound judgment, take initiative, work independently, and think innovatively.Ability to interpret guidelines, policies, procedures, and regulations; to evaluate fiscal data for reasonableness, necessity, and conformity with grant requirements; and to plan, assign, and/or supervise the work of others.Ability to effectively and professionally communicate, verbally and in writing, complex information to a variety of stakeholders.Registration or Licensure


N/AInitial Selection Criteria:

Graduation from an accredited four year college or university with major coursework requiring significant research, writing, and critical thinking. Education and experience in a related field may be substituted on a year for year basis.

Experience in health and human services programs with knowledge of public benefits. Experience in implementation and management of contracts, projects and/or grants. Additional Information:

Applicants may not have a history of substantiated fraudulent activity against HHSC or any programs it administers. Applicants who have a non-fraud overpayment with an outstanding balance must agree to repay the overpayment balance as a condition of employment.HHS agencies use E-Verify.

You must bring your I-9 documentation with you on your first day of work. In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747.

If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. The Texas Health and Human Services Commission is committed to hiring veterans and creating a work environment that values and retains the skills that service members bring to the job. A veteran is an individual who has served in *the Army, Navy, Air Force, Coast Guard, or Marine Corps of the United States or the United States Public Health Service under 42 U.S.C.

Section 201 et seq., as amended; *the Texas military forces as defined by Section 437.001 of Texas Government Code; or *an auxiliary service of one of those branches of the armed forces; and *has been honorably discharged from the branch of the service in which the person served. For more information see the Texas State Auditor's Military Crosswalk at VETERANS: Use your military skills to qualify for this position or other jobs!

Go to to translate your military work experience and training courses into civilian job terms, qualifications and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: For more information on military occupational specialty codes, see the Military Crosswalk Guide.MOS Code:

Note: There are no direct military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position.

All active duty, reservists, guardsmen, and veterans are encouraged to apply. For more information see the Texas State Auditor's Military Crosswalk at

HHS agencies use E-Verify.

You must bring your I-9 documentation with you on your first day of work.

I-9 Form - Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747.

If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

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Grant Coordinator III

Texas Health & Human Services Commission