Grant Coordinator

DESCRIPTION

Performs highly responsible and complex professional work in the administration and coordination of information gathering and for Comprehensive Annual Financial Report (Annual Report), financial statements and other reports. Assist in preparing budget requests, monitors expenditures, and ensures compliance with given fiscal restraints within guidelines of supervisory instruction and departmental policies and procedures. Reports to Deputy Director or other designated person and works with co-workers, department directors, auditors, vendors (engineering firms and contractors), the general public, and elected officials and representatives to provide accurate and accessible records.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Coordinated information gathering for Annual Report, financial statements and other reports. Assists in preparation of quarterly financial reports.

• Assists departments in the preparation of budget request by performing fieldwork (i.e., analyzing alternative budget scenarios, executing fiscal studies, visiting department heads, and reviewing requests for format and content.

• Interprets reports, explains the programming process, advises on resources and assumptions underlying budget forecasts, prepares comparative analyses of operating programs, and submits reports to the Director and or Deputy Director with recommendations for budget revision.

• Assists in accounting and budgeting duties.

• Conducts special cost/benefit studies on the fiscal impact of management decisions and proposals, prepares reports summarizing findings, and makes recommendations to management.

• Performs other duties of a similar nature.

MINIMUM REQUIREMENTS

Education: BA/BS from an accredited college in Accounting or Finance with an emphasis in accounting.

Experience: Five (5) years in governmental accounting, financial analysis, financial reporting.

Knowledge/Skills/Abilities:

• Considerable knowledge of procedures and requirements for budget preparation, review and analysis procedures, financial system operation, and local government accounting.

• Familiarity with relevant federal, state, and local laws and county policies and procedures.

• Proficiency in principles of generally accepted accounting practices, planning, organizing, establishing priorities, and interpersonal relations.

• Mastery of concepts of organizational management, operation of personal computer, both in general and specific to specialized software (i.e. spreadsheets, word processor, etc.) report preparation, and mathematical calculations.

• Excellent verbal communication skills.

• Demonstrated ability to think critically and solve problems, organize information clearly and precisely, work under time constraints and work independently.

• Demonstrated ability to work independently.

• Familiarity with GASB statements and applications.

• Considerable knowledge of Governmental accounting.

• Considerable knowledge of computer and computerized accounting.

• Considerable knowledge of cost accounting and project accounting.

• Considerable knowledge of budget preparation, administration, and evaluation.

• Considerable knowledge of financial reporting in Governmental environment.

Certification: Prefer CPA, CGFM, CFPO

PERFORMANCE APTITUDES:

• Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.

• Human Interaction: Requires the ability to work with others to coordinate the more complex programs and more complex problems associated with the responsibilities of the job. Often represents the department and/or organization when dealing with others.

• Equipment: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

• Verbal: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.

• Math: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.

• Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.

• Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs.

• Physical Abilities: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

• Sensory Requirements: Some tasks require the ability to communicate orally.

• Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

OTHER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.