Grant Coordinator

Job Description

50% - Plan, implement, manage and maintain a grant support system with minimal supervision to assure proper expenditures on the project(s), adequate staffing for the project(s), and to assist in planning for future needs of the project(s): Works with individual unit Principal Investigators to determine a financial plan of the assigned project by fiscal year and overall lifetime of the project. Determine budget amounts, salary and fringe projections, operating expenses, travel, etc. within the project plan.

Facilitate any budget reallocations or a change in budgetary scope. Reviews and process all transactions on each project and audit to ensure that each payment is allocable and reasonable to the project and meets compliance with the sponsoring agency, university, and Research Office. Provide funding analysis history to the principal investigator to determine if funding changes need to occur.

May assist with effort reporting. Reconcile all expenses monthly. Maintain a record-keeping system for all accounts to reconcile each account with OAC. Reconcile all assigned accounts against the PPM and General Ledger, complete project closeout, including necessary system actions, and facilitate budget adjustment and cost transfer requests.

15% - Generates project reports on the financial status of each award. Conduct an initial analysis to recommend possible concerns regarding spending patterns, make suggestions on salary allocations, etc.

Develops a collaborative plan with the PI for spending and fiscal management of grants and cost centers. Ensure Principal Investigator(s) and LSI management are informed of situations requiring attention.

15% - Serve as a liaison between the University, Funding agencies, HR SSC, and others when necessary. Provide financial details for periodic and final progress reports and certification of compliances as needed to funding agencies and LSI pre-award. Solve problems independently regarding accounting procedures (reconciliations, audits, regulation interpretation and other accounting functions).

5% - Monitor salary & fringe charges bi-weekly for changes and accuracy and provide detail salary forecasting to PI. Appoint and monitor cost share to ensure obligations are met and in compliance with granting agency.

Prepare and submit appointment forms for, funding changes, adding cost share, and terminations by pay period deadline. Work with PI to devise a staffing plan that appropriately meets the technical needs of the projects and spends according to Federal, State, University, and grantee guidelines. Pre-review effort statements for accuracy prior to final certification by PI/Self-Certifier

5% - Place orders for supplies and equipment following State, University, and granting agency procedures. As goods are received, check packing slip, note date received, and match with invoice before making final payment.

Contact vendor to resolve discrepancies. Prepare documents for payment according to university and state procedures

5% - Assist Associate Director of Finance & Planning with account administration and maintenance of LSI Central Office cost centers, state accounts, & cost share accounts

5% - Attend regular meetings and trainings to ensure best practice in purchasing, grant reconciliation and appointment changes.

Required Qualifications

• Bachelor's Degree and two (2) years related work experience in administrative, grant, accounting, or customer service support OR High School GED/Diploma with four years of related experience

• Excellent written communication skills. Written communication skills will be evaluated by quality of application materials.

• Three (3) years' experience with computers including spreadsheet, word processing, and database software programs.

Preferred Qualifications

• Experience in the research sector of a university

• Experience working with students, staff and scientists in a variety of situations

• Excellent organizational skills as demonstrated by application materials.

Position Requirements

This is a hybrid work schedule.