Grant Analyst - Instructional & Administrative Services

Primary Purpose

Support the Deputy Executive Director for Instructional and Administrative Services in managing and monitoring budgets and grants, ensuring adherence to State and Federal laws and center practices in purchasing processes.

Qualifications

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education/Certification

Bachelor's Degree

Special Knowledge/Skills

Thorough understanding of local, state, and federal funding sources

Excellent organizational skills and attention to detail

Ability to interpret federal and state laws as well as local board policies to make recommendations for compliance.

Knowledge and experience developing and working with annual budgets.

Strong organizational, communication, public relations, and interpersonal skills

Ability to take initiative.

Excellent interpersonal skills in order to collaborate with all staff and provide on-going staff development and leadership.

Familiarity with federal and state program rules and regulations relating to education.

Experience

Minimum of 3-5 years of experience in school district budgets and budget management.

Service center budgeting is preferred.

Prior experience with school district finance and federal programs is preferred.

Proficiency in utilizing technology to order, track, and visualize data.

Essential Duties and Responsibilities

• This job description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. They are intended to be accurate reflections of those principal job elements essential for making fair hiring and pay decisions.

This position may be partially or completely funded using grant and/or federal monies and is assigned programs to include activities designed to enhance the effective and coordinated use of funds.

Support the Deputy Executive Director for Instructional and Administrative Services in preparing and implementing division programs and budgets.

Ensure purchasing processes are followed within the division according to Business Office procedures.

Maintain an ongoing internal monitoring program for all divisional fund sources.

Collaborate with Business Office staff to ensure the accuracy of financial procedures and reporting.

Collaborate with the business office to prepare division financial reports and budget amendments/adjustments in coordination with Deputy Executive Directors and Directors.

Assist the Deputy Executive Director and Directors in budget maintenance and expenditure monitoring within a coordinated funding system.

Develop and implement procedures as required by the Deputy Executive Director and Directors.

Participate in and support assigned inter-departmental teams to enhance student performance in the region, improve ESC internal operations, and achieve established ESC goals and objectives.

Contribute to drafting project proposals and reports, including developing budgets for program funding.

Monitor grant-funded programs and expenditures to ensure compliance with regulations and guidelines, ensuring cost-effectiveness and wise management.

Evaluate program effectiveness in collaboration with division directors, business office staff, and the deputy director.

Provide customer service to internal staff regarding division grant needs.

Explore available grant opportunities for directors and collaborate with the business office to submit applications for funding.

Perform other duties as assigned.

Supervisory Duties

None

Equipment/Specialized Software Used

Computers, projection devices, control panels in meeting rooms, printers, productivity software, software specific to the job assignment, network resources, internet resources, and other hardware and software necessary to perform the functions of the job effectively and efficiently.

Working Conditions (Mental Demands/Physical Demands/Environmental Factors)

Mental: Public relations and people skills are always required, work with frequent interruptions, and maintain professional composure and confidentiality under stress.

Physical: Occasional prolonged and irregular hours, ability to move tables and chairs and load/unload boxes and materials. Prolonged use of a computer.

Environmental: Open cubicles/workstations

Evaluation

Annual performance evaluation will be performed in accordance with the adopted policies of the Education Service Center Region 11. Employment in this position is contingent upon performance, need, and funding.