Grant Accounting Associate

Position Title Grant Accounting Associate PIN 387000 Classification Summary

The position within the Business Office of Jefferson College is responsible for preparing and analyzing financial reports and data associated with the ABA2 Grant for consortium partners. Responsibilities include identifying, researching, and resolving account discrepancies; preparing and analyzing standard and ad-hoc reports; and ensuring compliance with policies, procedures, and/or grant requirements.

This position is grant-funded through 2028. This grant aims to lead the implementation of vital apprenticeship programs that strengthen the local workforce and provide students with hands-on experience in high-demand fields. As the grant lead, Jefferson College will coordinate efforts among a consortium of five Missouri colleges to deliver comprehensive training and real-world experience to students, preparing them for successful careers while addressing the workforce needs in the region. Jefferson College, with its consortium partners, is committed to enhancing its students' educational and career prospects while contributing to the region's economic vitality through these innovative apprenticeship programs.

Minimum Education and/or Training and Experience

• An associate's degree in accounting, finance, or a related field is required, as well as a minimum of 3-5 years of related experience.

• OR Bachelor's degree in accounting, finance, or a related field and 1-year related experience

• Consideration will be given to applicants with an equivalent combination of education and experience.

Preferred Education and/or Training and Experience

Grant experience preferred.

Licensing Requirements

Essential Job Function

These are the job duties that are required of the position.

Classification Duties

• Act as the primary point of contact for all grant-related financial activity, including reporting, reimbursement requests, and coordination with consortium members. Collaborate with consortium members, funding agencies, and other stakeholders to address financial concerns and ensure transparency.

• Monitor, review, and track financial transactions, including expense and reimbursement requests from consortium members. Prepare and enter basic journal entries and other financial data as instructed. Ensure initial compliance with basic grant requirements and financial policies.

• Auditing consortium member documentation for grant compliance.

• Compile, organize, and prepare detailed financial reports, analytical data reports, and other related documentation for senior management, grant leads, and consortium partners. Ensure that reports follow standard formats and guidelines.

• Under supervision, prepare monthly and year-end journal entries and enter them into the appropriate general ledger system. Assist in the preparation of reclassification journal entries as needed.

• With the guidance of senior business office staff, interpret grant documents to determine allowable grant-funded expenditures. Prepare and submit straightforward reimbursement requests to external agencies by specific deadlines.

• Manage sub-awards and subcontracts within the consortium.

• Perform other related duties of a comparable level/type as assigned.

Position Duties Multistate Employer

Employees of Jefferson College must reside in Missouri or Illinois.

Multistate Employer

Position Knowledge/Skills

Knowledge

• Proficiency in accounting and financial principles.

• Advanced skills in Microsoft Excel and other spreadsheet software.

• Excellent attention to detail and accuracy.

• Strong analytical and problem-solving abilities.

• Ability to manage multiple tasks and deadlines efficiently.

• Excellent communication and interpersonal skills for effective collaboration and customer service.

• Experience with financial reporting.

• Familiarity with accounting reconciliations.

• Ability to troubleshoot and resolve issues.

Skills

Attention to detail;

Critical thinking;

Interpreting information via grant requirements;

Microsoft Word and Excel;

Time management;

Excellent organizational skills;

Computer skills, including Microsoft Office and ERP system;

Ability to multi-task;

Communication, interpersonal skills as applied to interaction with external partners, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Machines, Tools, Equipment and Software

Ellucian Banner

Millennium FAST

Microsoft Excel

Physical Factors

Physical Effort

Physical Effort Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Posting Information

Division Controller (DIV) Department Finance & Administration Reports To Assistant Controller Wage/Salary $46,550 Status Full-time If Part-time, hours per week If Non-exempt, work days If Non-exempt, work hours

Posting Detail Information

Posting Number S00574P Desired Start Date 10/01/2024 Open Date 08/30/2024 Close Date Special Instructions Summary

The position is open until filled. Review of applications will begin on September 9.

Quicklink for Internal Posting https://jeffco.peopleadmin.com/postings/4826 EEO Statement

It is the policy of Jefferson College that no person shall, on the basis of age, ancestry, color, creed, disability, genetic information, marital status, national origin, race, religion, sex, gender identity or expression, sexual orientation, or veteran status, be subject to discrimination in employment or in admission to any educational program or activity of the College. In compliance with Federal Rules and Regulations, Jefferson College has adopted a procedure for resolving complaints of discrimination. The procedure is available to any Jefferson College student, employee, or applicant who feels that he or she has been discriminated against in employment, student programs, or student activities.

Diversity Statement

Jefferson College is a community leader dedicated to supporting and promoting diversity through opportunities and experiences that foster a culture of respect, inclusiveness, and understanding for everyone in the campus community to engage in a diverse world.