Employee is responsible for managing the College's grant accounting, internal controls, invoicing, and financial reporting requirements for all federal, state, local and other grants, including direct lending. Employee will work with the grants coordinator to provide training for grants; will set up cost centers and budgets; assist with close out; and prepare financial reporting, so as to ensure compliance with fiscal grant provisions. Employee will assist the director by maintaining the capital projects accounting records. Employee will also work with grant cost center managers, providing assistance with accounting, budget, reporting, and compliance, as needed.
Responsible to assist the grants coordinator and grant cost center manager in preparation of the grant proposal and budget submissions as needed.
In conjunction with the grants coordinator, responsible to train grant cost center managers on responsibilities and accounting for grants, prior to the start of a grant.
Responsible for grant accounting and monthly review of grant cost centers for proper budget, expenses, encumbrances and accruals.
Responsible for the development and review of accounting controls over grants.
Responsible for all financial reports, surveys, state and federal reporting related to grants. Assists grant cost center managers with reporting to ensure accuracy and compliance.
Responsible for ongoing training for grant cost center managers in budget development, monitoring of, reporting and close out of grants.
Ensures fiscal compliance with federal and financial aid guidelines and legal requirements of grants, including reconciliation of expenditures between the financial aid office and the finance office.
Responsible for cash management of all grants, including invoicing.
Responsible for the preparation and coordination of the audit for the college indirect cost percentage calculation.
Responsible for coordination with auditors and all related audit schedules and reconciliation's related to grants.
Includes but not limited to final reports for the Schedule of Expenditures of Federal Awards.
Responsible to prepare scholarship and loan analysis for year-end, determining proper year for expenditures and classifying entries for GAAP purposes. (Reduction of revenue versus recording of an expense.)
Responsible to monitor all student loans for cash management compliance, reconcile direct lending funds between COD system reports and G5 reports to the general ledger. Work to resolve discrepancies.
Employee will work with the foundation staff to coordinate the transfer of donations to the college and proper accounting and use of those donations.
Employee will work with special programs under the direction of the associate director of finance or the director of budget and finance; assisting with coordination, accounting and billing as needed.
Responsible for preparing the grants portion of budget book.
Prepares detailed analysis of accounts as needed.
Assists grant managers with questions, concerns, and revenue or expense analysis as needed.
Recommends, implements and coordinates day-to-day policies and procedures for the accounting of grants.
Works with IT to develop reports and enhancements to the accounting system, as related to grant accounting.
Bachelor's degree required; major in accounting preferred
Minimum of two (2) years of accounting experience with grants or equivalent accounting work
Training and certifications related to grant administration preferred; willingness to obtain training and certifications as needed
Knowledge of accounting procedures and principles as they relate to all areas assigned
Extensive experience using computerized accounting software including spreadsheets and word processing software
Ability to analyze accounting and administrative systems to ensure accuracy and recommend and initiate modifications if necessary
Experience with Ellucian's Colleague, Synoptix, and Business Objects, preferred
Ability to coordinate with other areas of the college and external agencies to perform duties
Ability to interact tactfully and to deal courteously and effectively with others
Ability to use own initiative to locate and resolve problems
Ability to communicate effectively, both verbally and in writing
This is a temporary, benefit-eligible position
Compensation: Starting salary ranging from $59,937 - $65,930 plus excellent health insurance, paid leave and tuition reimbursement
FLSA Status: Exempt from over time
Open Until Filled: For best consideration apply by November 20, 2019
Pre-employment criminal background investigation is a condition of employment.
Howard Community College (HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status.
HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100. The TDD line phone
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Howard Community College