Graduation Specialist - Registrar's Office

Graduation Specialist

Registrar's Office

Full-time

Primary Responsibilities

• Understands degree program requirements at all levels

• Verifies graduation eligibility

• Assesses student records issues and identifies potential resolutions

• Processes confidential and sensitive materials including correspondence, student records, and transcripts

• Maintains confidentiality of student records

• Prepares complex graduation documents accurately from multiple sources

• Manages and performs data entry accurately

• Maintains inventory of commencement-related supplies and documents

• Composes and processes routine correspondence and official documents

• Disseminates, verbally, electronically and in writing, information to students, parents, faculty, staff and others

• Maintains complex and comprehensive record systems

• Prepares and manages the completion of multiple electronic mass mailings

• Acts as liaison to Student Recreation Center and Show Me Center on set up and execution of commencement ceremonies

• High school diploma or GED

• Demonstrated work history reflecting reliability and dependability

• Demonstrated knowledge of Microsoft Word, Access, and Excel and working knowledge of email programs

• Demonstrated excellent organizational, analytical, problem-solving, and time management skills

• Demonstrated experience working with a database system

• Demonstrated sustained attention to detail

• Demonstrated ability to maintain confidentiality of records and information

• Strong interpersonal communication skills; effective and appropriate verbal and written skills

• Demonstrated ability to interact effectively with external and internal constituencies

• Demonstrated ability to work independently with minimal supervision and cooperatively with a variety of individuals

• Demonstrated ability to prioritize work, perform well under pressure, and maintain productivity despite constant interruptions

• Demonstrated excellent proofreading skills and evidence of accuracy in recording information and attention to detail

• Availability to work night and weekend commencement events

• Demonstrated experience and understanding of customer service

Application Deadline: To ensure full consideration, application materials must be received by June 21, 2024. This position will be available July 6, 2024.

To Apply: Complete the online application by clicking on the APPLY button at the top of the page. You will need to submit the following in order for your application materials to be complete:

• letter of interest addressing all position qualifications
• current resume
• names and contact information of three professional references may be asked for at a later date

About Southeast Missouri State University (SEMO):  Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching and commitment to student success that significantly contributes to the development of the region and beyond.  SEMO values access to high quality, affordable education with a broadly representative student body, faculty and staff that respects and celebrates a diverse learning community in a global society. 

SEMO Fact Book:  Institutional Research Factbook

SEMO Strategic Action Plan:  Strategic Action Plan