Graduate Student Experience Coordinator

Job Req ID: 114463

Graduate Student Experience Coordinator

Led by the Associate Dean for Graduate Biomedical Education, the Office of Graduate Biomedical Education (OGBE) promotes innovation in graduate biomedical education and supports graduate biomedical education by managing key central functions, developing and implementing initiatives to promote diversity in graduate biomedical education, and ensuring a positive learning environment. OGBE is located within the Office of the Vice Dean for Education, which is part of the Johns Hopkins University School of Medicine (JHUSOM).

We are seeking a Graduate Student Experience Coordinator who will be part of the OGBE team and provides sophisticated support, coordination, and planning to create a positive graduate student experience. The position reports jointly to the Assistant Director, Graduate Student Experience and Diversity and the Sr. Administrative Manager and works closely with the Assistant Dean for Graduate Biomedical Education and Graduate Student Diversity, graduate students, graduate student groups, graduate program faculty and staff, and members of the OGBE.

Specific duties & responsibilities

• The Graduate Student Experience Coordinator is responsible for supporting programming and activities that lead to a positive experience for JHUSOM graduate students. This includes, but is not limited to,

• Serve as primary point of contact for graduate students. Ensure availability of OGBE to students; answer student questions or refer students to appropriate OGBE, JHUSOM, or Johns Hopkins University (JHU) resources. Track student inquiries and resolution; create and present reports to leadership.

• With support from the Administrative Coordinator and in coordination with graduate student groups and other SOM offices, plan, manage, and/or serve as primary contact for major student events (including but not limited to orientation, recruitment events, activities fairs, Young Investigators Day, Graduate Coating Ceremony, and Convocation).

• Assist in the planning, coordination, management and/or support of wellness and inclusion-based activities, including those that support potentially vulnerable student groups. Work closely with the Director of the University Health Services (UHS) Office of Wellness and Health Promotion and others to promote existing wellness and inclusion events and activities and develop new initiatives.

• Provide administrative and programmatic support to the Graduate Student Association (GSA) and graduate student groups (including managing subsidized student parking and listservs) and serve as the staff advisor to the GSA.

• Work with the GSA leadership on budgeting; manage all finances for student groups, including budget reconciliation and accounting transactions.

• With the Office of Assessment and Evaluation, develop and implement strategy for evaluating graduate student events and activities.

• Create and present reports on student information to OGBE leadership to guide leadership decisions.

• Implement strategies for communicating JHU and JHUSOM policies to students.

• Monitor the OGBE email account, respond promptly to queries and/or triage them as necessary.

• Manage communications with students. Maintain the OGBE, GBE, PREP, other GBE pipeline and SOM graduate education websites.

• Serve as primary coordinator for administration of the Graduate Student Emergency Fund (initiate and schedule committee meetings, send out solicitation for applications to students, administer the distribution of funds, etc).

Administer and ensure compliance with institutional or governmental (federal and state) regulations, such as Responsible Conduct of Research (RCR), Title IX training, and opioid training.

• Assist the course director(s) and the director of academic affairs in planning, implementing and evaluating the Introduction to RCR course

• Administer the Introduction to RCR course: provide information for the course catalog, maintain an up-to-date Canvas classroom, assist the teaching assistants and course directors as needed, deploy a course evaluation, and submit student grades.

• Monitor completion of required trainings and share reports with Registrar's Office and other stakeholders

Support the Assistant Director, Graduate Student Experience and Diversity as necessary in administration of student pathway programs and partnerships or other diversity and inclusion initiatives. Support might include, but is not limited to,

• Schedule and coordinate travel, lodging, meals, and activities during the admissions and recruitment process for PREP (Post-baccalaureate Research Education Program), SIP (Summer Internship Program) and DDP (Doctoral Diversity Program).

• Work with HR to onboard all new GBE pathway program participants.

• Run the orientation and safety training sessions for new SIP scholars.

• Gathering and organizing updates about former GBE pathway program scholars for tracking purposes.

• Organizing information from the Summer Internship Program (SIP) database to recruit applicants from this pool.

• Schedule meetings, workshops, and events for PREP (including booking rooms, ordering food, sending out invites, etc.).

• Meet monthly with PREP director and the Assistant Director.

• Assist in developing marketing materials for all GBE pathway programs.

• Attend local graduate school fairs and/or other recruitment events in order to promote the graduate programs and pathway programs at the School of Medicine.

• Other duties as assigned.

Special Knowledge, Skills, & Abilities

• Professionalism required to represent OGBE as well as work collaboratively with internal and external stakeholders such as Faculty and students.

• Demonstrated ability to plan and prioritize work tasks and Strong attention to detail.

• Must be highly computer literate, with demonstrated facility to work with a variety of software systems.

• Must be self-motivated.

• Excellent oral and written communication skills.

• Demonstrated ability to communicate with respect, integrity, and kindness.

• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Minimum Qualifications

• High School Diploma or graduation equivalent.

• Five years progressively responsible administrative/academic experience.

• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor's Degree preferred.

• Experience with SAP.

• Experience working with biomedical graduate students preferred.

• Knowledge of graduate biomedical programs.

• Experience working with higher education student populations preferred.

Classified Title: Sr. Academic Program Coordinator

Job Posting Title (Working Title): Graduate Student Experience Coordinator

Role/Level/Range: ATO 37.5/03/OF

Starting Salary Range: $21.00 - $36.50 HRLY ($57,221 targeted; Commensurate with experience)

Employee group: Full Time

Schedule: Monday - Friday 8:30 - 5:00 PM

Exempt Status: Non-Exempt

Location: Hybrid/School of Medicine Campus

Department name: SOM Admin Graduate Biomedical Education

Personnel area: School of Medicine

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements

Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week