Graduate Program Administrator, Texas Mccombs

Job Posting Title:

Graduate Program Administrator, Texas McCombs

Hiring Department:

Red McCombs School of Business

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/

Purpose

This position is responsible for providing primary support to departmental doctoral programs in the McCombs School of Business, including coordinating all phases of the graduate program's administrative activities. Position holder will report directly to McCombs Associate Dean for Research, and will supervise and collaborate with McCombs Graduate Program Coordinator.

Responsibilities

• Academic Program Support

• Responsible for coordinating all administrative components of the Ph.D. programs. Ensure compliance with institutional rules, regulations and procedures. Provide in-depth information, clarification and interpretation of institutional and graduate programs rules and regulations. Prepare petitions, nominations, and official letters on behalf of the Graduate Advisors. Maintain and process catalog updates for the graduate programs. Coordinate and serve as point of contact for Ph.D. Advisors in the ACC, FIN, IROM, MKT, and MAN programs. Serve as a liaison with Office of Graduate Studies, International Office, Graduate Leadership Council, and other outside offices. Supervises McCombs Graduate Program Coordinator

• Budget and Resources Support

• Responsible for allocating and tracking resources budgeted by the Associate Dean for Research to Ph.D. programs. Monetary resources include Graduate School Decentralized Fellowships (Continuing & Recruiting), Graduate School Dissertation Writing and Summer Fellowships, Graduate School Centralized Fellowships (Harrington as well as Continuing Fellowships), McCombs Fellowship funds, other named funds (e.g., Jastrow, Bonham, Cooper, SYLFF). Other resources include space and office allocations, and miscellaneous allocations from the ADR budget. Maintain records and perform audits of resource usage.

• Recruitment and Admissions Coordination

• Design and implement graduate student recruitment strategies. Plan, organize, and execute (with McCombs Graduate Program Coordinator) recruiting efforts and events, including virtual recruitment events and on campus visit weekends. Represent McCombs at professional conferences for recruiting purposes.

• Program and Event Coordination

• Organize first year orientation and other department-sponsored graduate program events. Coordinate and provide logistical support for graduate student mentoring programs, and provide administrative support for newly developed programs related to the department's graduate programs.

• Data Requests

• Acquire and maintain comparative data from doctoral programs at peer and aspirational schools. Provide statistics for standard reports and ad hoc information requests for programs analysis. Track program outcomes (using UT TracDat) for accreditation and other purposes. Track placement and publication data. Assist departments with responding to all Graduate School action and information requests and reporting.

• Other related functions as assigned.

Required Qualifications

Bachelor's degree plus five years of experience relating to graduate student program coordination. Demonstrated leadership experience in the field of graduate student education, tact, diplomacy, and discretion in dealing with sensitive student issues. Professional demeanor, and ability to work well in a team or independently.

Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's degree in a related area with at least three (3) years' experience in Graduate Coordinator or Graduate Program Coordinator role. Strong Excel and data tracking skills. Experience with website updates, marketing, event or conference planning, preparing budgets and tracking expenditures. Experience in a higher education setting working closely with faculty and administrators.

Salary Range

$60,000-$68,000 + depending on qualifications

Working Conditions

• Works in standard office conditions with repetitive use of a keyboard at a workstation.

• Work as a team member in shared office space.

• Some evenings and weekend work are required.

• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

• This is an Austin, TX-based position and is eligible for hybrid work.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.