Graduate Medical Education Residency Program Coordinator

Responsible for the day-to-day administration of the ACGME residency/fellowship training program for Family Medicine. Assist the Program Director (PD) in developing and maintaining the educational quality of the training program and ensuring compliance with ACGME accreditation standards and other regulatory requirements. Function as a liaison between the PD, residents/fellows, faculty, GME Office, participating sites, and other departments. PCs should be knowledgeable about compliance and regulatory requirements at the various training sites in which their residents/fellows rotate.

Description of Duties

• Coordinates educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the program's curriculum and adhere to ACGME requirements.

• Provides guidance to residents/fellows on program and GME policies, and non-clinical aspects of the program.

• Coordinates creation, dissemination and monitoring of annual rotation, clinic and call schedules; updates schedules periodically to maintain accuracy

• Coordinates creation, dissemination and monitoring of resident/fellow, faculty, and program evaluations.

• Coordinates accreditation activities - ACGME Site Visits.

• Manages duty hour reports and supports reporting compliance.

• Assists in supporting compliance to GME policies and procedures and related departmental policies.

• Coordinates the resident/fellow recruitment and selection process.

• Assists the PD and faculty in planning, developing, and implementing residency/fellowship program quality improvement activities.

• Enters and maintains Information in WebADS (Annual ADS Update).

• Monitors ACGME Case Logs (if applicable) for completion.

• Notifies residents to complete and monitor ACGME Resident & Faculty Surveys for completion.

• May perform AAMC GME Track / FREIDA updates.

• May set-up and/or download ERAS applications.

• Manages annual residency recruiting activities for assigned population.

• Prepares information for ranking meeting(s).

• Notifies GME office and confirms/changes quotas, enters rank order list for NRMP.

• May coordinate the planning and preparation of the annual Graduation event under the supervision of Program Director.

• Monitors compliance of GME Exit Survey completion.

• Submits list of Certificates of Completion to GME Office.

• Ensures appropriate board eligibility or certification for specialty or subspecialty as stipulated in ACGME Program Requirements.

• Coordinates the gathering of all data forms, final evaluations, procedure logs, pagers, badges and final program letter of completion for graduating residents training files.

• Forwards future address to GME Office for PeopleSoft record.

• Completes training verification processes for past graduates.

• Performs other duties as assigned.

Supervision Received

General supervision from Residency Program Director and GME Senior Residency Program Coordinator.

Supervision Given

Direct supervision of assigned staff.

Required Education

Bachelor's degree from an accredited university.

Preferred Education

Bachelor's Degree in Education, Healthcare Administration or related field from an accredited University.

Licenses/Certifications

None.

Required Experience

Three (3) years of related experience.

Preferred Experience

Experience obtained in Health Care related field.

Equipment

Use of standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required.

Other

Exceptional planning and organizational skills.

Physical Capabilities Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 04/01/2024 Grant Funded Position No If Yes, Provide Grant Expiration Date