Graduate Medical Education Program Coordinator I/Ii - General Surgery Residency Program

ABOUT THE POSITION

The Riverside University Health System

• Medical Center has a Graduate Medical Education (GME) Program Coordinator opportunity with the General Surgery Residency Program. The incumbent will manage the day-to-day administrative operations and workflow of the General Surgery Residency Program, as outlined in the ACGME Institutional Common Programs and Specialty Programs Guidelines for Graduate Medical Education, as well as regulations and guidelines set forth by RUHS and the County of Riverside. Incumbents act as the primary liaison between the GME Office and Residency Program Directors, Chief Resident Physicians, Resident Physicians, program faculty, and affiliated teaching sites.

Ideal candidates will have:

• Comprehensive understanding of the Accreditation Council for Graduate Medical Education (ACGME) policies and procedures, educational programming, leadership skills, as well as a high degree of initiative and independent judgment

• Skills in the use of Microsoft Word, Access, Excel, PowerPoint, Adobe Acrobat and Outlook, and various online programs

• Experience using specialized educational software to record PowerPoint presentations with audio to create training and lecture videos

• Strong multi-tasking and prioritization skills

• Bachelor's degree with residency program experience; experience with a surgery residency program is preferred

This position has a Monday

• Friday, 8-hour day schedule, with the option to telecommute one day per week upon successful completion of training and department approval. Some travel will be required, with occasional weekend and evening work activities required.

The candidate pool generated from this posting may be used to fill additional GME Coordinator openings, all qualified candidates are encouraged to apply.

EXAMPLES OF ESSENTIAL DUTIES

• Maintain records and documentation of the activities of program participants, including appointments, terminations, performance evaluations and/or grades, credentialing, malpractice coverage, recommendations, and verifications of training; ensure records are maintained to meet hospital and accrediting agency policies and to ensue ongoing accreditation of program.

• Organize program workload; monitor status of work in progress and keep Program Director informed of activity priorities and deadlines; provide information, support and problem solving to residents and program faculty on personnel or program issues; assist Program Director with response to and resolution of trainee issues and program administrative problems.

• Act as a liaison between the program and other RUHS-MC departments, affiliated rotation sites, medical schools, accrediting bodies, specialty colleges, and licensing organizations.

• Create, review and maintain program-specific policies and procedures in accordance with RUHS-MC and accrediting agency standards to ensure compliance; interpret policy for faculty, staff, students, residents, and fellows.

• Create, update and edit training manuals, recruitment materials and applicable websites.

• Manage computerized information systems related to collecting and storing program data, and generating management reports and documentation; maintain computerized program files using program management software; update information as needed and ensure all necessary information is provided for hospital reimbursement and demographic data.

• Assist trainees with trainee-related items including registration or travel arrangements, obtaining required licensures and permits, and assisting with relocation needs when applicable; ensure timely completion of trainee credentialing paperwork at affiliated institutions.

• Assist GME office with processing and orientation of new program participants; assist Program Director with program-specific orientation.

• Manage and coordinate all administrative duties pertaining to the annual trainee recruitment process, including set-up and management of application system, responding to all applicant inquiries, coordinating review of applications and interview process, preparation of informational packets for applicants, and preparing list of applicants for matching program and submission to accrediting body by respective deadlines.

• Compile, create, analyze, and interpret statistical and other data reports for submittal to RUHS-MC GME office, hospital administration and/or accrediting agencies to meet deadlines as requested.

• Prepare, coordinate and distribute yearly block rotation schedules, call schedules and conference or educational schedules for assigned programs; maintain accurate records of scheduling changes and notify all affected as changes occur; monitor work schedules and trainee reports of work hours and bring discrepancies to the attention of all affected parties for correction.

• Manage confidential trainee performance evaluations, faculty evaluations and program evaluations; prepare reports and correspondence related to evaluations; track trainee evaluations, conference attendance and logs as required.

• May assist in the creation, monitoring and maintenance of the program budget and associated expenditures, under the direction of the Program Director.

• May assist Program Director in the maintenance of program accreditation, including program planning and development of program academic and clinical requirements; prepare required reports, workbooks and other documents required for site visits and internal reviews; prepare for and organize accreditation site visits, including room, food and site accommodations or appointments for accrediting visitors.

MINIMUM QUALIFICATIONS

Experience:

GME Coordinator I - Three years of increasingly responsible, broad and varied clerical experience, at least six months of which includes providing administrative support to any of the following: a Graduate Medical Education office, a graduate or post-graduate program of medical education or to a clinical department that provides training to students/ residents enrolled in a graduate or post-graduate program of medical education.

GME Coordinator II - One year at or equivalent to the County of Riverside Graduate Medical Education Program Coordinator I, with responsibility for managing the day to day operations of a GME program.

Knowledge of: The basic functions, regulations, and requirements of residency programs and medical staff operations, Accreditation Council for Graduate Medical Education requirements, American Association of Medical Colleges (AAMC) Graduate Medical Education services, AAMC Electronic Residency Application Service, and FREIDA residency matching electronic system; functions and basic clerical operations of an administrative office; modern office methods and practices, including filing systems, business correspondence, receptionist techniques, report writing, and correct English usage, grammar, spelling, vocabulary, and punctuation; Joint Commission, federal and state regulations pertaining to medical staff operations; credentialing and privileging rules and guidelines of the ACGME.

Ability to: Interpret and apply administrative and departmental policies related to credentialing and privileging; Medical Executive Committee by-laws and rules with particular emphasis on compliance with federal and state hospital accreditation regulations; understand and follow complex directions, both oral and written; take responsibility and use good judgment in recognizing scope of authority; compose correspondence independently; keep complex records and prepare reports; meet with physicians and healthcare providers in a professional manner; effectively organize various activities of resident physician programs.

SUPPLEMENTAL INFORMATION

Reasonable Accommodations

The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). If you are a qualified individual and need a reasonable accommodation to take this exam, contact the recruiter before taking the exam. For additional information and the accommodation form, visit the Disability Access Office web page at:http://dao.rc-hr.com

Veteran's Preference:

The County has a Veteran's Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policyhere.

Pre-Employment

All employment offers are contingent upon successful completion of both a pre-employment physical exam, including a drug/alcohol test, and a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment).

Probationary Period

As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

What's Next?

Open to All Applicants

This recruitment is open to all applicants. Applicants who are current County of Riverside employees and/or current employees of The Riverside University Health System may be considered before other applicants depending on the volume of applications received. The candidate pool generated from this posting may be used to fill other NP positions not specifically listed on this posting, all qualified applicants are encouraged to apply.

Application Period

BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.

Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. All applicants must submit a complete application by the closing date of this recruitment. No late applications will be permitted. Resumes will be reviewed in the order they were received.

Include relevant work experience details on your resume and/or application.

Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.

Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).

For questions regarding this recruitment contact the recruiter,Angela Levinson:

alevinson@rivco.org/ 951-955-5562