Grade Level IV: Assistant To The Coordinators Of Accounting And Payroll **1 Vacancy**

Grade Level IV: Assistant to the Coordinators of Accounting and Payroll 1 Vacancy JobID: 8007

Position Type:

Administrative Assistant/Administrative Assistant - 12-Months

Date Posted:

6/17/2024

Location:

Proviso Township High Schools

Date Available:

Upon Approval

Closing Date:

Until Filled

  Additional Information: Show/Hide

POSITION TITLE: Grade Level IV: Assistant to the Coordinators of Accounting & Payroll

REPORTS TO: Chief Financial Officer

Coordinator I - Accounting and Finance

Coordinator II - Payroll

LEVEL: Non-Exempt- Classification IV - 12 Months

Salary Range: $49,893 to $52,388, based on experience.

QUALIFICATIONS:

Required Experience or Training

Aptitude for detailed work; understanding of filing and record keeping; knowledge of standard purchasing procedures; sound foundation in grammar, spelling and written and oral communications; bookkeeping background and understanding of accounting procedures; good typing skills; understanding of computer principles; previous purchasing/accounts payable experience. A high degree of honesty and integrity to be demonstrated through both work and personal references.

• High school graduate

• Background and/or understanding of Payroll and Employee Benefits

• Experience in processing, recording and reconciling cash transactions

• Must be capable of operating a personal computer with proficiency

• Ability to construct, manipulate, and utilize electronic spreadsheets

• Proficiency in a word processing software program

• Sound foundation in grammar and spelling

• Aptitude for detailed work

• Ability to manage several projects concurrently

Desired Experience or Training

High school diploma; understanding and knowledge of accounts payable/purchasing methods and procedures

• Accounting degree

• Post high school training in bookkeeping

• Understanding of basic accounting procedures, techniques and entries

Special Requirements of the Position

Evidence of successful work experience and of a strong attendance record; willing to schedule vacation around job requirements; ability to work well under pressure and meet deadlines; ability to work independently.

POSITION RESPONSIBILITIES:

• Assists the Office of Finance in preparation of monthly and annual financial reports

• Receives and deposits cash receipts submitted from the District's cafeteria management service on a daily basis

• Receives and prepares Student Activity and district cash receipts for deposit into appropriate District accounts

• Reconciles and balances the District's three (3) main checking accounts

• Assists in the collection and processing of cash receipt transactions during school registration

• Assists Payroll Coordinator and Business Office Supervisor in preparing payroll

• Creates electronic financial spreadsheets and graphs of data as assigned by the Director of Accounting and the Payroll Coordinator and Business Office Supervisor

• Balances employee tax sheltered annuity statements against payroll distribution and prepare a breakdown of checks to be issued to various annuity companies

• Performs various payroll and benefit assignments as directed by the Payroll Coordinator and Business Office Supervisor and Director of Accounting.

• Assists in the preparation of various District and payroll related reports, as directed by the Director of Accounting and the Payroll Coordinator and Business Office Supervisor

• Performs other duties and tasks as assigned by the Director of Accounting or Payroll Office Coordinator

• Assist in preparing and processing purchase orders on the computerized system.

• Reconcile receiving tickets with purchase order for proper payment.

• Process vendor invoices for payment.

• Prepare monthly bill list for Board review and approval.

• Interact with vendors to assure timely and proper submission of bills for payment.

• Maintain accounts payable records.

• Research discrepancies in billing and take action to ensure correction.

• Provide to the Director of Accounting inventories and evaluations of surplus and obsolete materials in inventory and disposes of materials as authorized.

• Maintain and provide library of supply and material catalogs.

• Perform other duties as required or directed by the Purchasing Agent.