State Of Florida Orlando , FL 32801
Requisition No: 43604
Agency: Business and Professional Regulations
Working Title: GOVERNMENT OPERATIONS CONSULTANT II - 79010303-DBPR/Division of Real Estate INTERNAL AGENCY
Position Number: 79010303
Salary: $1,495.25-$1,551.88 Bi-weekly
Posting Closing Date: 09/07/2018
Division of Real Estate
Government Operations Consultant II
Position Number - 79010303
Hiring Salary: $1,495.25-$1,551.88 Bi-Weekly
This is a professional position within the Department of Business and Professional Regulation, Division of Real Estate. The Division of Real Estate oversees the licensing and regulation of real estate professionals in the state of Florida. The incumbent in this position is responsible for all areas of Human Resources for Orlando Headquarters and the Real Estate field offices throughout the state.`
This position will be filled in the ORLANDO office.
Applicants must complete all fields in the candidate Profile. Work history with month and year, and formal education are required to qualify for this position. Responses to qualifying questions must be clearly supported by the state application and any omission, falsification or misrepresentation in the answering of the qualifying questions will be cause for elimination from the selection process.
This advertisement may be used to fill current and future vacancies for up to six months from the date of closing.
Bachelors degree from an accredited college or university.
2 years administrative, clerical and human resource experience or a combination of all.
A valid driver license is required.
Must be a leader and team player, who possesses excellent communication skills, is highly organized, will be a trusted advocate and has the ability to multi-task and prioritize.
Must be able to keep any and all actions within the Division confidential.
Duties and Responsibilities:
The incumbent in this position reports directly to the Director. Serve as the Human Resource (HR) Liaison and oversee Division HR actions and activities and assist with customer service to the employees.
Assist with employee relationships, administer policies related to human resources and provide customer service to employees.
Process new hires, terminations and data changes quickly and efficiently.
Serve as the Divisions administrator of People First, review timesheets, verify work schedules and leave approvals, and keep supervisors informed of delayed time entries.
Compile, maintain and request internal personnel documents, such as, DBPR Identification cards, personnel locator forms, work schedules, position descriptions and annual performance evaluations.
Organize the dissemination of time sensitive personnel information to employees. Maintain and update all position descriptions as necessary and disperse information regarding required training and training opportunities.
Ensure new board members and employees are provided the Division information necessary for their positions and that they have the necessary equipment and security access as appropriate.
Process new employee onboarding, ensure parking is arranged. Assist in preparation of job descriptions for open positions, post positions in People First.
Conduct new hire orientation and exit interviews.
Oversee the assistance of payroll and other personnel issues and actions.
Independently support and represent the Division in matters as authorized, and maintain confidentiality
Serves as the Human Resources Training Coordinator for the division.
Direct and provide interoffice training to other staff as needed. Serve as office facilitator as needed.
Review records and recommend solutions or courses of action.
Assist with division travel. Ensure compliance with travel policy and procedures. Assist with travel plans, registrations to conferences, prepare and process travel vouchers as needed.
Serve as travel liaison with finance and accounting processes and provides reconciliation of travel reimbursements issues as needed.
Serve as P-card approver and serve as backup to purchasing clerk for purchase requisitions and POS in MyFloridaMarketPlace.
Perform special assignments, research, and report preparations.
Perform other duties as required.
Knowledge, Skills & Abilities:
Knowledge of administrative principles and practices and office procedures
Knowledge of effective Human Resource techniques
Knowledge of how to use a document imaging system, Telephone, Copy and Fax machines
Proficiency in Outlook, Word, Excel, PeopleFirst, Versa, OnBase, Flair, and TRIRIGA
Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing and writing reports
Ability to communicate effectively, prepare correspondence and administrative reports
Ability to understand and apply applicable rules, regulations, policies and procedures for DBPR and for state and federal laws dealing with Human Resources
Ability to establish and maintain effective working relationships
Ability to prioritize work to meet deadlines
Ability to utilize problem-solving techniques
Ability to work independently and in the office
Ability to plan, organize and coordinate work assignments
A valid Florida driver license is required. This position requires travel which may include overnight stays.
A writing sample and/or written test may be required at interview.
Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.
NOTE: This position requires a security background check and/or drug screening and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.
Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.
The Florida Department of Business & Professional Regulation is committed
to increasing recruitment and hiring of individuals with disabilities and
improving employment outcomes.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The Florida Department of Business & Professional Regulation values the sacrifices
veterans and their family members have given to our country and support
the hiring of returning service members and military spouses.
A candidate for veterans preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans Affairs, Veterans Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans Affairs has also established an email where people can electronically file claims or ask questions. The email is email@example.com.
We hire only U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Nearest Major Market: Orlando