Government Operations Consultant I - 64063744

Requisition No: 830792

Agency: Department of Health

Working Title: GOVERNMENT OPERATIONS CONSULTANT I - 64063744

Pay Plan: Career Service

Position Number: 64063744

Salary: $57,000.00 to $62,000.00

Posting Closing Date: 07/03/2024

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This is an open Career Service Government Operations Consultant I position with the Department of Health in Lee County.

Your Specific Responsibilities:

The incumbent in this position serves as the contract administrator for DOH-Lee, is responsible for contract file reviews, administrative monitoring of DOH-Lee contracts, and providing technical assistance to DOH-Lee contract managers. The contract administrator shall also certify that all competitive solicitations for services and all purchase of service contracts are in compliance with all applicable laws, regulations, department manuals and State Comptroller requirements. Ensures all staff complete required training and are offered additional training. The incumbent in this position also serves as a contract manager as required by Section 287.057(15), Florida Statutes and adheres to the ethical standards outlined in sections 112.313, 112.3148, 112.3175, 112.3185, Florida Statutes, as applicable.

Acts as a liaison with the Division of Administration, Bureau of Finance and Accounting, and the Office of Contract Administration.

Directs a system for pre-approval and final approval of all competitive procurement solicitations contracts and recommends approval/disapproval to the county health department director/administrator.

Ensures that programmatic monitoring visits are conducted by contract managers within the specified time frames, tracks compliance with identified issues requiring corrective action.

Enters and maintains DOH-Lee contract information in the required database(s) such as the Florida Accounting Contract Tracking System (FACTS).

Directs a system for pre-approval and final approval of all competitive procurement solicitations contracts and recommends approval/disapproval to the county health department director/administrator.

Assists contract managers in the review, preparation, and execution of certifications of non-compliance and settlement agreements, ensures that such documents are in compliance with the department procedures and State Comptroller's requirements.

Reviews all the county health department contractual documents such as Standard Contracts, Memoranda of Agreement/ Understanding (MOA/MOU), etc., prior to execution.

Formulates and maintain the county health department contract-related policies and procedures related to the review and approval of bids, solicitations, contracts, grants, leases and other two-party written agreements to assure review by appropriate staff and compliance with laws, rules, regulations and policies of the department. Coordinate with the Finance and Accounting Administrator for the provision of local trainings relating to contractual matters.

Provides technical assistance to DOH-Lee Contract Managers in all phases of contract management.

This position has the responsibility to ensure the provider meets all contractual requirements in the time and manner specified, and to perform continual monitoring of contractor performance.

Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of principles and practices related to contract management.

• Knowledge of state statutes, administrative rules, policies, and procedures regarding the procurement of contractual services.

• Knowledge of rules related to spelling, punctuation & grammar usage.

• Knowledge of state agency liability and casualty insurance policies and procedures.

• Skilled in collecting, interpreting and analyzing data.

• Skilled in using Microsoft Windows, Excel, Work, Outlook, and SharePoint.

• Skilled in contract monitoring.

• Ability to work independently.

• Ability to prioritize individual workload.

• Ability to organize and maintain filing systems.

• Ability to communicate effectively verbally and in writing.

• Ability to process information logically and solve problems.

• Ability to analyze and interpret financial and compliance audit reports.

• Ability to organize information into a logical format for presentation in reports, documents, and other written materials.

• Ability to write clear and comprehensive scopes of work for contracts and grants.

• Ability to establish and maintain effective working relationships with others.

MINIMUM QUALIFICATIONS PREFERRED:

• Undergraduate degree in Business, Accounting, or related field; or five years of contract management experience preferred.

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite):

• Complete training in contract management and become a Certified Contract Manager (287.057 FS) within six months of hire and maintained per statute.

Other job-related requirements for this position:

• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to threats involving any disaster or threat of disaster, man-made or natural.

• This position will abide by all state and federal laws, rules, and DOH policies and procedures.

• Incumbent must possess a valid Florida Driver License and have a motor vehicle to carry out these duties.

• This position is classified as sensitive. This individual will perform tasks defined as sensitive and handles confidential information. Background screening is a condition of employment.

Working hours: (A) Daily from 8:00 am to 5:00 pm (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.) Incumbent may be required to work additional hours if needed.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Fort Myers

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;

• Nine paid holidays and one Personal Holiday each year;

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;

• Tuition waivers;

• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.