Government Operations Consultant I - 64003690 1 1

Requisition No: 831925

Agency: Department of Health

Working Title: GOVERNMENT OPERATIONS CONSULTANT I - 64003690 1 1

Position Number: 64003690

Salary: $49,628.02 - $51,116.86 annually

Posting Closing Date: 06/28/2024

Thank you for your interest in career opportunities with the Florida Department of Health in Pinellas County. If you are looking to establish a successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida. We hope you decide to join our team! Applicants will be contacted directly if selected for an interview.

The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Pinellas County in its mission to protect, promote and improve the health of all people in Florida through integrated state, county and community efforts and its efforts and its vision To be the Healthiest State in the Nation. Furthermore, the incumbent is expected to incorporate the agency values of Innovation, Collaboration, Accountability, Responsiveness and Excellence in all aspects of their work.

Your Specific Responsibilities:

This position serves as a Contract Manager under the Director of Clinical Health Services providing high-level support related to revenue and expense contracts for the Medical Services, Dental Services, School-Based Health Clinics, and Health Care for the Homeless Programs.

Duties of the position include:

• Negotiates, prepares, and routes contracts and subcontracts, including both revenue and expense contracts

• Prepares and routes contract amendments and renewals

• Monitors assigned contracts, including monitoring of invoices, contract spending, deliverables, and performance measures

• Performs contract monitoring with providers and documents and communicates results including corrective action plans as indicated

• Monitors and maintains all records accordance with all applicable regulations

• Monitors contract and reimbursement requests to ensure compliance with Federal, local and state guidelines

• Processes all contract invoices within required timeframes, including verifying client eligibility for services

• Prepares reimbursements including reviewing FIS downlands and preparing and/or gathering supporting to complete reimbursement requests through Contract Administration

• Communicates within the agency with management and their staff and outside the agency with governmental and private agencies and their staff regarding assigned contracts

• Sends contract related reports to and from provider and agency staff

• Creates and approves purchase orders for contracts and monitors and adjust encumbrances

• Compiles, organizes, and analyzes a variety of data for reporting purposes and provides feedback

• Directs through investigation, analysis, and assessment of problems related to contracts and budgets and coordinates with supervisor and other individuals and teams to propose, develop, and implement solutions

• Facilitates meetings with contracted providers and ensures follow up on action items

• Reviews administrative policies, procedures, guidelines, and related directives to evaluate impact on contracts

• Leads the preparation and monitoring of budgets for assigned Clinical Health Services programs and grants

• Attends budget meetings and reviews monthly budget reports

• Serves as back up for assigned staff to prepare, place, and/or approve purchase requests, log purchase requests in centralized database, and process invoices for payment within required timeframes

• Works closely with Division Director and administrative support staff to ensure purchasing is done efficiently and effectively

• Completes time sheet, EARS, and mandatory training in a timely and accurate manner.

• Completes training to promote professional growth.

• Schedules time off in advance and collaborates with supervisor to ensure work responsibilities are covered when absent.

• Attends all meetings as assigned.

• Performs duties as information or key custodian as described in the Department of Health's Information Security Policies, Protocols, and Procedures.

• Performs other related duties as assigned including emergency duty.

Required Knowledge, Skills, and Abilities:

• Ability to use independent judgment and decision-making

• Ability to work independently and manage one's own time and the time of others

• Ability to use critical thinking

• Knowledge of administration and management

• Knowledge of customer service principles

• Skill in the use of personal computers including Microsoft Word, Excel, PowerPoint, and Outlook

• Advanced math skills

• Ability to communicate effectively with internal and external customers both verbally and in writing

• Ability to develop and maintain effective working relationships

• Skill in computer software programs used to facilitate job duties.

• Ability to carry out assignments for Director

Preferred Qualifications:

• Three or more years of experience as a DOH contract manager

• Florida Certified Contract Manager

• Experience working with state systems including FIRS, FACTS, MFMP and electronic routing system for contracts

• Three or more years of experience using Microsoft Excel for activities such as preparing and monitoring budgets, monitoring and projecting spending, and/or monitoring performance measures

• Experience working in a medical clinic environment, including knowledge of medical terminology

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

St. Petersburg Health Department

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;

• Nine paid holidays and one Personal Holiday each year;

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;

• Tuition waivers;

• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.