Government Operations Consultant I - 77000631

Requisition No: 831061

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: GOVERNMENT OPERATIONS CONSULTANT I - 77000631

Pay Plan: Career Service

Position Number: 77000631

Salary: 38,175.00 - 40,000.00

Posting Closing Date: 07/07/2024

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Government Operational Consultant I

Division of Freshwater Fisheries Management, Office of the Director

Bryant Building, 620 S. Meridian Street, Tallahassee, Florida

SALARY: $38,175 - $40,000 salary will be commensurate with experience

POSITION DESCRIPTION:

The Division of Freshwater Fisheries Management is seeking a motivated person to fill a highly responsible and professional position in the Director's Office. This position will report to the Senior Management Analyst and assist with serving division staff and the Division Management Team with contract management, purchasing, invoicing and other administrative support as needed. Effective communication, interpersonal skills, and attention to detail are required.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of Microsoft Office suite

• Ability to think critically

• Ability to problem solve

• Ability to communicate effectively verbally and in writing, using proper grammar and language skills.

• Ability to work independently and be proactive

• Good writing skills

• Ability to pay attention to details.

• Strong organizational skills.

• Ability to assist with developing competitive solicitations.

JOB DUTIES:

Specifies duties may include, but are not limited to:

Contract Management

• Meets with project leads to determine best method for procurement of services.

• Assists project lead with development and routing of contract terms and conditions and completes cost analyses of provider budgets.

• Maintains appropriate contract files and records.

• Verifies and authorizes invoices for payments related to programmatic contracts.

Purchasing

• Assist division personnel with purchasing procedures for obtaining competitive price quotations.

• Process requests for amendments and cancellation of purchase orders.

• Ensure exceptional request/authorization/certification letters are obtained for purchase order issuance.

Administrative Support

• Responsible for paying and redistributing monthly DMS, WEX, and cell phone bills for the division.

• Assists the senior analyst in maintaining division inventory, HR checklists, etc.

• Creates and maintains filing system for Tallahassee office with knowledge of retention schedules.

• Process personnel action requests as needed for the division.

• This position will also be responsible for assisting with grants, projects and tasks that help streamline the Tallahassee office/Division functionality.

MINIMUM QUALIFICATIONS:

• Applicant must successfully pass Level II background/criminal history check.

• Two years of professional experience with purchasing or contract management.

• Must successfully complete training in contract and grant management and become a certified contract manager within one year of hire in accordance with section 287.057(15)(c), F.S.

PREFERRED:

• Currently a Florida Certified Contract Manager (FCCM) or held a FCCM certificate within the last five years.

• Working knowledge and experience using MyFloridaMarketPlace (MFMP) applications and/or P-card WORKS.

• Professional administrative work experience (i.e., supervisory, managerial, purchasing agent, budget analyst, etc.).

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.