Government Contract Administrator

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Position Summary:

Florida Atlantic University is seeking a Government Contract Administrator

• Boca Raton, FL.

The Government Contract Administrator reports to the Contract Manager/Assistant Director for Contract Services and works closely with the Associate Vice President for Research, the Executive Director and the Office of Sponsored Programs staff.

Summary of Responsibilities:

• Primarily works with federally funded contracts that involve FAR and DFARS clauses and extensive terms and conditions.

• Reviews, redlines and negotiates externally funded sponsored research agreements, and contract terms and conditions from public, private, foundation, federal, state, and local government agencies. Identifies required changes as they pertain to rules, regulations and State of Florida Statute requirements.

• Coordinates with the Office of the General Counsel, Office of Technology Transfer, Information Technology, Research Integrity, Research Accounting, and the Export Control Officer in the review of agreement/contracts to incorporate University requirements in negotiations and resolve issues related to the same.

• Secures legal approval as required for contractual documents and facilitate award document signature consistent with delegated signature authority.

• Drafts agreements, amendments, and related documents to facilitate award process on behalf of Florida Atlantic University, Florida Atlantic University Foundation, Florida Atlantic University Research Corporation, and/or sponsoring/collaborating agency's request. Agreement types may include but are not limited to: Grants, Contracts, Purchase Orders, Master Research Agreements, Sponsored Research Agreements, Subawards, Memorandums of Understanding (MOU), Non-Disclosure Agreements (NDA), Data Use Agreements (DUA), Task Order Agreements, Consulting Agreements, Teaming Agreements, and/or internal Transfer Agreements.

• Maintains a portfolio of contracts and agreements, and serve as the liaison to colleges, departments, units, centers, sponsors, collaborators, investigators, faculty, and/or research administrators to facilitate communication regarding contract related matters.

• Serves as a resource for the Office of Sponsored Programs and all stakeholders regarding contracting questions or interpretation of contractual language and terms.

• Establishes and continually assesses the effectiveness of the internal control/work processes within Contract Services and the Office of Sponsored Programs in accordance with University policies and procedures.

• Serves as a back-up to other members in the Contract team in their absence.

• Effectively uses FAU's grants management system, including the Pre-Award, Post-Award, and modules to fulfill contract-related duties.

• Maintains working knowledge of federal and nonfederal grant and contact award regulations and/or University regulations and policies as it pertains to contracts and agreements, to make appropriate interpretations and provide contractual guidance to faculty and staff. Transmit detailed technical information and guidance regarding institutional operations and policies to faculty, staff, and outside agencies.

• Resolves routine and non-routine issues, including complex contractual questions as they arise and recommends solutions.

• Attends virtual webinars and live conferences and meetings related to contract administration t and research administration and utilizes knowledge to stay abreast of changes to federal regulations, sponsor rules and University policies.

• Performs other job-related duties and carries out other responsibilities as assigned.

FAU Benefits and Perks:

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php

• Sick Leave Pool Program

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion).

• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty

• Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Understanding of federal, state and SUS regulations governing the management of grants and contracts required.

High degree of accuracy and attention to detail required.

Working knowledge of university and state policies including intellectual property, misconduct in science, conflict of interest and other mandated regulations, including certifications and assurances required.

Ability to work independently with minimal supervision, as well as work in a collaborative manner required.

Excellent written and verbal communication skills, customer service skills, and organizational skills are required.

Demonstrated ability of organization, professionalism, patience, proactivity and detail-orientation required.

Ability to take initiative with strong interpersonal, problem solving, written, and verbal communication skills required.

Microsoft Office Suite skills required.

Ability to review, negotiate and draft research agreements; understand standard research clauses, i.e. Intellectual Property, Indemnification, Publication, Export Control, Human Subjects Research/Animal Research required.

Impeccable attention to detail and ability to simultaneously review multiple contract documents for compliance and accuracy required.

Ability to read and interpret federal regulations and related acquisition policies and guidance and to apply those regulations in context required.

Working knowledge of federal acquisition laws and regulations, including Federal Acquisition Regulations (FAR), the Defense Federal Acquisition Regulations (DFAR) and agency specific regulations. Working knowledge of the applicable 2 CFR 200, Uniform Requirements required.

Five (5) plus years contract negotiation experience in support of federal government contracts, particularly in support of Department of Defense or other Federal Agencies required.

Preferred Qualifications/Skills:

Experience with SBIR/STTR contracts.

Experience with International contracts.

Certified Research Administrator or Certified Contract Administrator.

Salary:

$70,000 - 75,000 per year.

Exempt Administrative, Managerial, Professional (AMP)

College or Department:

DOR: Sponsored Programs

Location:

Boca Raton

Work Days and Hours:

Monday

• Friday, 8 a.m.

• 5 p.m.

Eligible for flex scheduling at the discretion of the supervisor.

Application Deadline:

2024-06-10

Special Instructions to Applicant:

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.

This position involves research or research-related support.

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover Letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email accommodate@fau.edu or call the Office of Civil Rights and Title IX at (561) 297-3004.