Government Analyst I - 64031409

Requisition No: 831482

Agency: Department of Health

Working Title: GOVERNMENT ANALYST I - 64031409

Pay Plan: Career Service

Position Number: 64031409

Salary: $40,351.04 - $44,386.14

Posting Closing Date: 07/04/2024

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OPEN COMPETITIVE

Your Specific Responsibilities:

This is a professional position serving as the Personnel Liaison in the Bureau of Chronic Disease Prevention. This position is responsible for the oversight and coordination of personnel, human resource, and all administrative duties required for the smooth functioning of the Bureau.

This position requires a high degree of initiative, judgment, accuracy, ability to work independently, and detailed knowledge of departmental systems, policies and procedures. The incumbent's duties include, but are not limited to, the following:

Serves as the Bureau liaison completing all personnel actions. Initiates, reviews, and approves tickets in the FLHealthDesk HR System.

Prepares and maintains the Bureau's personnel files in compliance with the Department's requirements. Maintains and updates Bureau organizational chart and vacancy report. Coordinates advertisement and recruitment and preparation of new-hire personnel packages.

Assists in reviewing and scoring job applications, scheduling applicants for interviews, coordinating background screening/fingerprints for top candidates and orienting new employees. Ensures appropriate separation procedures and documentation are completed when an employee resigns from the Bureau.

Provides high-level administrative/operational support to the Bureau Chief, including scheduling meetings with Bureau supervisors and staff and external partners, coordinating and tracking special assignments, and aiding in the development of Bureau policy and procedures as needed.

When onboarding new Bureau staff, setups new employee accounts within the state's learning platform TRAIN and the State Travel Management System (STMS), submits requests to establish and obtain a state purchasing card for new staff and assigns employee to appropriate Bureau group for their Works account, and establishes new account for cell phone billing for Bureau supervisors. Acts as the Bureau liaison for TRAIN.

Acts as back-up for the Bureau Correspondence Liaison. Reviews incoming correspondence/email assignments for the action necessary, initiates assignment tracking and routes to appropriate staff.

Handles routine correspondence and assignments including investigating issues and preparing appropriate response. Monitors assignment status for timely completion. Reviews the Bureau's outgoing correspondence for accuracy, appropriateness, and compliance with Departmental policies and guidelines.

Assists with coordinating the Bureau's retention and disposal of records in accordance with federal and state requirements. Maintains accurate and complete records of the Bureau's equipment (e.g., laptop, mobile cell phone, etc.), serving as the Bureau's property delegate.

Routes information to appropriate central files, following prescribed Departmental guidelines. Instructs others in filing procedures, retention schedule and storage of records accordingly.

Serves as the COOP liaison for the Bureau. Responsible for maintaining all emergency contact lists. Keeps other Bureau staff lists current.

Maintains and improves professional knowledge and skills through participation in staff meetings and through other staff development activities.

Performs other duties and responsibilities as assigned. Performs special assignments, research and report preparation as needed.

Required Knowledge, Skills, and Abilities:

Knowledge of human resources and business procedures and systems; business formats and style for correspondence; methods of data collection and analysis; correct spelling, grammar and punctuation; principles and effective communication; and program policies and procedures. Skill in: use of microcomputers and standard software programs. Ability to: prepare correspondence and administrative reports; review data for accuracy and completeness; organize files; handle telephone calls courteously and effectively; understand and apply rules, policies and procedures; think critically; compile, organize, analyze and evaluate data into a logical format; analyze processes, utilize problem solving techniques and implement corrective actions to ensure program effectiveness and efficiency; plan, organize, prioritize and coordinate work assignments to ensure timely completion; provide technical assistance; communicate effectively verbally and in writing; establish and maintain effective working relationships with others; and work independently.

Qualifications:

Incumbent may have access to records containing social security numbers in the performance of job duties. Compiles with and monitors compliance (when applicable) of the mandatory requirements in Section 215.422, F.S., and Chapter 3A-24, FAC.

Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tallahassee, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;

• Nine paid holidays and one Personal Holiday each year;

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;

• Tuition waivers;

• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.

Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.

Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.