Government Analyst I - 43000803

Requisition No: 835786

Agency: Financial Services

Working Title: GOVERNMENT ANALYST I - 43000803

Pay Plan: Career Service

Position Number: 43000803

Salary: $42,808.00 - $46,675.00

Posting Closing Date: 09/03/2024

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• STATE PERSONNEL SYSTEM EMPLOYMENT OPPORTUNITY*

DIVISION: RISK MANAGEMENT

BUREAU: RISK FINANCING AND LOSS PREVENTION

CITY: TALLAHASSEE

COUNTY: LEON

SPECIAL NOTES:

This is an employment opportunity for current employees within the State Personnel System.

High School diploma or its equivalent is required.

Additional requirements:

• Two (2) or more years of professional purchasing experience.

• Experience utilizing the MyFloridaMarketPlace (MFMP) system.

• Experience processing and approving purchase requisitions in the MFMP system.

• Experience utilizing Works (P-Card Purchases).

• Experience processing and approving purchases in Works.

Preferences:

• Experience maintaining contract files and preparing contract related correspondence.

• Experience utilizing state of Florida purchasing laws, rules, and procedures.

• Experience creating invoices in the MFMP system.

• Two (2) or more years of experience utilizing Microsoft Office (i.e., Word, Excel, Outlook).

The anticipated salary range for this position is $42,808.00 - $46,675.00, based upon experience.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

This position requires a security background check, including fingerprint as a condition of employment.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of the State of Florida government services contracts (two-party agreements). Knowledge of basic management principles and practices. Skills in developing contract monitoring instruments (e.g. monitoring plans, checklists) and contract reports. Ability to manage or assist in the management of government services contracts (two-party agreements). Ability to monitor and document contract service performance and contract compliance. Ability to collect, evaluate, and analyze data to develop alternative recommendations, solve problems, document workflow, and other activities relating to the improvement of operational and management practices. Ability to organize data into logical format for presentation in reports, documents, and other written materials. Ability to use correct grammar and syntax. Ability to prepare basic spreadsheets. Ability to use Microsoft Office Professional, specifically Word and Excel. Ability to conduct fact-finding research. Ability to utilize problem-solving techniques. Ability to work independently. Ability to understand and apply applicable rules, policies, and procedures relating to operational and management analysis activities. Ability to plan, organize, and coordinate work assignments. Ability to communicate effectively both verbally and in writing. Ability to establish and maintain effective working relationships with others.

Other KSA's:

• Knowledge of State of Florida, Department of Management Services and Department of Financial Services, procurement and contract management laws, policies, procedures, and best practices. Ability to extract data from FLAIR.

BRIEF DESCRIPTION OF DUTIES:

Provides management consulting services as a Division Contract Coordinator, to procure commodities and services through My Florida Market Place (MFMP), Works, and State Term Contracts. Examples of specific functions include:

• Initiates and oversees the development of purchase requisitions for commodities and services.

• Oversees and assists in the issuance of purchase orders.

• Oversees the acceptance of commodities and services and ensures received commodities and services meet the requirements of the contract; and

• Manages and reports on contract end dates for review and evaluation to assist in the timely re-procurement or renewal of commodities and services.

Coordinates, monitors, and assists in the section's contract invoice payment process for the Division, ensuring timely invoice processing and maintenance of official contract payment information.

Prepares reports, manages, and assists in the review of encumbered funds established for purchased commodities and services, which may include processing change orders or unencumbering unused funds, when applicable.

Develops and maintains contract payment information for all Division contracts.

Conducts periodic contract payment audits and assists in identifying areas of potential improvement.

Perform other related functions as assigned by the section supervisor.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32308