Program Specialist V
The Government Affairs Aide for the Department of State Health Services (DSHS) Government Affairs (GA) team performs advanced (senior-level) informational and analytical work. Role involves collecting and preparing information and materials for use by GA and the department in meeting its legislative responsibilities and mandates.
Collaborates on a consistent basis with DSHS divisions and other state agencies related to legislative reports, projects, committees, and GR communications. Manages legislative inquiries regarding constituent casework. Provides consultation to the GA director regarding project status and updates.
Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
EJF#1: Responsible for GA work related to advisory committees, rules, and internal memos as part of fulfilling DSHS responsibilities in statute. Performs advisory committee support functions to include application review and providing guidance to programs on behalf of GA. Reads and analyzes draft rules, reports, memos, and letters to identify potential inaccuracies and policy concerns. Troubleshoot any issues independently or with the GA director. (25%)
EJF#2: Manages legislative inquiries regarding constituent casework issues. Facilitates solutions to resolve casework issues and provides policy context to the legislative office. Researches legislative information and special requests from legislative offices and other elected officials. Works with program staff and legislative offices to ensure casework concerns are completely addressed. Prepares activity reports of legislative contacts/inquiries monthly and special reports regarding legislative interactions as needed. (25%)
EJF#3: Leads as primary on content development, internal and external coordination, and editing of reports required by statute or by the General Appropriations Act. Ensures accuracy and timeliness of reports required by statute in coordination with DSHS programs. Provides grammatical, stylistic, and format editing. Ensures that reports meet statute requirements and provide a sufficient level of information for the report audiences identified by statute. (15%)
EJF#4: Prepares and coordinates legislative documents for use by DSHS GA and the agency, including monthly newsletters to the Legislature, briefings for elected officials and their staff, and legislative updates for DSHS executive staff. Ensures timeliness of document preparation and review. (15%)
EJF#5: Performs complex coordination activities for the department related to legislative bill tracking and implementation during and between legislative sessions. Ensures technical development, implementation and staff training regarding the department's bill tracking system. Develops procedures and trains staff to carry out those procedures. Serves as a consultant to department staff regarding the bill tracking and implementation systems, providing technical assistance as needed. Tracks legislation related to the department. Assigns legislative bills to appropriate DSHS staff. (15%)
EJF#6: Performs other related work duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. (5%) Knowledge Skills Abilities:
Familiarity with the legislative process and state law.
Knowledge of state agency functions, policies and procedures; of drafting, editing and preparing information material; and of policy analysis.
Skill in organization and problem solving.
Skill in providing customer service to legislative offices and the public.
Skill using the internet for research and other work-related activities.
Skill in preparing, reviewing and editing correspondence, reports, and/or presentations.
Ability to devise solutions to administrative problems.
Ability to communicate effectively verbally and in writing.
Ability to work independently and accept responsibility.
Ability to interact effectively with a variety of personality types.
Ability to research and prepare information related to the goals and priorities of the department.
Ability to critically think, problem solve and troubleshoot issues independently, while discerning when to appropriately escalate issues.
Ability to accept, interpret and integrate feedback to improve work products.
Ability to work in a fast-paced environment and meet deadlines.
Ability to be flexible to meet the evolving needs of the department.
Initial Selection Criteria:
Graduation from an accredited four-year college or university with major coursework in policy, government, public relations, communications, or a related field. A master's level degree in a relevant field is preferred, but not required.
Experience and education may be substituted for one another. Experience in policy, public relations, public information, communications, or state government work. Additional Information:
During the legislative session, position requires periodic evening, night, and weekend work.
Candidates selected for an interview are required to bring a writing sample in conjunction with a paid employment position listed in their application.
Salary posted is a range. Final salary is dependent upon experience and budgeted funds at the time of hire. MOS Code:
There are no direct military occupation(s) that relate to the responsibilities, and registration or licensure requirements for this position. All active duty, reservists, guardsmen, and veterans are encouraged to apply if they meet the qualifications for this position.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Texas Health & Human Services Commission