GME Facilitator

Employment Type:

Full time

Shift:

Day Shift

Description:

With oversight and direction from the GME Administrative Coordinator, Program Directors and the Designated Institutional Official, the Program Coordinator is responsible for the operational managmeent of the accredited residency training programs and medical students. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment. The Program Coordinator will work to provide support to the Podiatry, Pharmacy, Orthopedic, Transitional and Osteopathic Recognition Residency programs, as well as interim support to any start-up residencies prior to approval (i.e., Emergency Medicine, Family Medicine). The Residency Program Coordinator will also provide support to the Department of Continuing Medical Education.

Administrative Assistance: Provides support and meets regularly with the Program Directors concerning office managmeent issues and activities and the status of projects.

Identifies and evaluates the methods for imporving and makes recommendations to the Program Directors for improvement. May assist in program-level policy development. Interprets and applies ACGME, other national accrediting agencies, and hospital policies to support compliance.

Ensures that confidential files and records of current residents and graduates are maintained. Assists in the preparation of appropriate letters of recommendation for graduates. Informs Residents and trainees of inter and intradepartmental policy and procedure changes.

Performs mailings to incoming interns to assure materials necessary for licensure are requested to be submitted in a timely manner. Serves as adminstrative contact for Residents, Interns and Medical Students. Tracks, reports and ensures compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.

Develops, implements and oversees the maintenance of filing, records keeping, distribution of materials and other types of program systems. Completes all residency related databases accurately, reliably and in a timely fashion. The database include but not limited to ACGME's WebADS, ERAS (Electronic Residency Application System), FREDA.

Maintains database with resident and faculty data, including New Innovations. Creates and/or maintains external program advertising/media through websites, brochures, postcards, publications and other such media. Creates/edits annual publications regarding the program.

Maintains program's website. Develops and maintains tracking system(s) to capture all evaluative materials (completed by the trainees) necessary for measuring the value of each rotation and/or educational activity. Organizes said information for the Program Director's use in assessing curricularcomponents and the overall value of the training experience.

Audits trainees files at least every six months to ensure capture of all requisite and pertinent materials necessary to the trainee's successful completion of training program. Prepares list of missing or inadequate file items for the Program Directors. Ensures each file is organized and well maintained.

Oversees all purchasing for the program. Assesses training needs, and makes recommendations to the Program Directors. Manages the evaluative processes of the trainees, program, faculty and rotations.

Assists Residency Program Directors in distributing residency contracts for house staff. Attends local, state and national GME workshops when necessary. Serves as liason between GME and other offices, internal and external as well as physicians and Sr.

Administrative Officers. Maintains high level of confidentiality of information. Exercises good judgement and discretion in determining appropriate source of informatin and problem solving.

Relies on experience and judgement to plan and accomplish goals.Effectively utilizes interpersonal communication skills and responds to office and telephone inquiries. Handles appropriate matters and answers questions providing accurate information. Exhibits strong organizational skills, prioritize tasks to meet obligations in a timely manner.

Notifies administrator of any problems that may cause delays. Aids Residency Program Directors in preparing check requests and forward to Residency Program Directors invoices upon receipt. Assists Residency Program Directors with communication regarding education programs.

Maintains binder for all letters of agreement with Physician Offices and other institutions for Intern and Residents rotations, necessary for Medicare Regulations. Each letter of agreement must be signed and dated by the Program Director and by the Physician at each office rotation. The agreement must state the amount of time the Resident will be at the office during that rotation.

Assist with set-up of New Innovation for program, maintenance of New Innovations software, and ensures that evaluations are performed in a timely fashion by Physicians. Assists and collaborates with GME Administrative Coordinator on related medical student rotation, orientation, etc. Other duties as assigned.

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do.

Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve.

Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.