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Global Services Administrative Assistant

Expired Job

Liferay Chicago , IL 60602

Posted 3 months ago

Liferay is the provider of the leading Digital Experience Platform. With offices in North and South America, Europe, Asia, and Australia, Liferay offers professional services, technical support, custom development and professional training for many Fortune 500 companies worldwide.

Liferay is seeking an assistant administrator to ensure efficient day to day office operations and support for the growing Global Services team. Duties include assisting managers and employees, coordinating daily office needs and overseeing needed project logistics.

Responsibilities and Duties:

  • Assist in the implementation and maintenance of project logistics

  • Maintain and update employee profile and personnel paperwork

  • Gather information required to develop consulting strategies

  • Organize and update information using content/task management systems such as wiki's and JIRA

  • Book travel arrangements and manage staff and subcontractor schedules

  • Plan and execute departmental trainings and events

  • Manage office management tasks such as ordering supplies, invoicing, and maintaining office conditions

  • Assist with managing third party invoices

Essential Knowledge, Skills & Experience:

  • Proven admin or assistant experience

  • Time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Pro-active about improving processes to streamline or reduce workload

  • Able to arrange small and large events, meetings, and gatherings

  • Ability to work as part of a team

  • Must be self-directed and able to complete projects with limited supervision

  • Experience with Google Docs, Microsoft / Open Office

Salary is based on previous experience.

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Global Services Administrative Assistant

Expired Job