Liferay Chicago , IL 60602
Liferay is the provider of the leading Digital Experience Platform. With offices in North and South America, Europe, Asia, and Australia, Liferay offers professional services, technical support, custom development and professional training for many Fortune 500 companies worldwide.
Liferay is seeking an assistant administrator to ensure efficient day to day office operations and support for the growing Global Services team. Duties include assisting managers and employees, coordinating daily office needs and overseeing needed project logistics.
Responsibilities and Duties:
Assist in the implementation and maintenance of project logistics
Maintain and update employee profile and personnel paperwork
Gather information required to develop consulting strategies
Organize and update information using content/task management systems such as wiki's and JIRA
Book travel arrangements and manage staff and subcontractor schedules
Plan and execute departmental trainings and events
Manage office management tasks such as ordering supplies, invoicing, and maintaining office conditions
Assist with managing third party invoices
Essential Knowledge, Skills & Experience:
Proven admin or assistant experience
Time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Pro-active about improving processes to streamline or reduce workload
Able to arrange small and large events, meetings, and gatherings
Ability to work as part of a team
Must be self-directed and able to complete projects with limited supervision
Experience with Google Docs, Microsoft / Open Office
Salary is based on previous experience.