As a Global Senior Payroll Specialist, you will handle Mexico payroll, manage data compilation, analysis, auditing, and report creation required to execute bi-weekly, semi-monthly and monthly pay to all nonUS employees. In addition you will administer the US multi-state travel program as well as the global expatriate payroll, while maintaining compliance with applicable country specific and US Federal, State and Local payroll compliance regulations. In this role you will act as a consultant to Total Rewards CoE Teams globally and Tier 1 Total Rewards & Employee Data Management Transaction Center on the execution of global payroll implementation, administration and reporting. Spanish speaking a plus.
In this role, you will...
Manage and support the compilation of all relevant data provided through various sources, using Excel spreadsheets, Enterprise Interface Builder tools, Access databases, Third Party vendor tools and best practices while executing key controls for accurate loading of data to the payroll system. Interpret pay data results for accuracy, identifying, troubleshooting, and maintaining data to produce complete, accurate pay results, or providing recommendations for correction. Reconcile with external partners and makes appropriate updates.
Manage and administers all base-pay and non-base pay components including sales bonus, partnership, corporate giving campaigns, and corporate recognition, while maintaining compliance with applicable country specific and US Federal, State, and Local payroll compliance regulations. Work with peers at third party vendors to ensure timely and accurate payments to crew.
Maintain and share comprehensive knowledge of the payroll system, system functionality, and calculation regulations in order to ensure appropriate application to crew payments. Provide consultative, ongoing support, guidance, and direction to management and peers, guiding toward self-provisioning as appropriate. Document procedural deliverables, including process workflows, key controls, execution instructions, timing of deliverable, and key stakeholders for all assigned functions.
Research, analyze and resolve complex payroll and compensation-related issues, inquiries or discrepancies escalated by the Contact Center and other business partners. Provide advanced troubleshooting and problem resolution after identifying issues/trends in reports or source systems and recommend enhancements to work-flows that will improve operational efficiency. Integrate new or existing technologies into work-flows, analyzes impact, prepares environment for change, communicates changes to all team members, and updates or creates new procedures or work-flows.
Manage relationships with regional HR CoEs, Finance payroll vendors, funding banks and various tax jurisdiction offices, to ensure that crew payments are appropriately assigned.
Provide consultative support to regional Support Center processors offering advice on handling complex transactions related to payroll and benefits.
Perform testing for new requirements or enhancements of payroll systems; monitors and ensures data quality by using existing business knowledge to create test cases and reports that ensure data accuracy and completeness. Ensure change management to business partners and crew.
Liaise with members of HR Payroll, Compensation Center of Expertise, Compliance, and external business partners and consultants to research problems thoroughly and identify root cause; provides or recommends action to be taken. Develop, produce and reviews processes to ensure that problems do not recur.
Participate in special projects and performs other duties as assigned.
Undergraduate degree in a business related field of concentration or equivalent combination of training and experience. Advanced degree or professional certification (e.g., MBA, FPC, CPP) is a plus.
Minimum of three years directly related finance or payroll experience. Previous payroll administration experience is preferred.
Knowledge of all applicable government rules and regulations, i.e., FLSA preferred.
Knowledge of payroll policies and programs.
Basic knowledge of payroll program compliance and reporting requirements.
Sensitivity in working with confidential information.
Proven teamwork capabilities.
Excellent project management skills, including planning and organizational skills.
Attentive to details and deadlines; ability to manage multiple initiatives.
Ability to effectively work independently and identify when to engage others.
Experience with multi-state and global payroll processing preferred.
Vanguard is not offering visa sponsorship for this position.