Coordinate scheduling, processing, and trafficking of sales from inception to completion and provides administrative support to Sales Department.
Serve as liaison between clients, outside vendors, and intercompany departments to coordinate efficient and timely sales processing.
Coordinate the proposal process to ensure customer equipment and proposal requirements are completed on time.
Enter Customer Orders into the proper system and establish output required by various departments.
Participate in meetings with the Operation and Sales teams and to ensure clarity around goals, issues, and opportunities.
Work as a lead for logistical matters within the organization, where needed help in processing shipments between countries.
Perform other work-related tasks as assigned.
Comply with all NOV Company and HSE policies and procedures.
Facility Specific Responsibilities:
Perform customer and inner company support duties as assigned to support the sales and delivery of NOV products. This includes, but is not limited to:
Insure that all transactions comply with the laws and regulations of the U.S. Government and all countries we do business with following guidelines set for by NOV Corporate Compliance Department.
Verify all required information is included on the purchase order or quote request including export and compliance information; pricing and availability; and customer information when received from Inside Sales Specialist.
Process the purchase orders and/or quote requests, both third party and inner company, for spare parts and screens through company's ERP system.
Maintain electronic and paper files on each order to include all pertinent documentation and correspondence relating to customer's order.
Work with Quality Control to ensure that all guidelines and ISO requirements are fulfilled to meet ISO Certification.
Able to review and enter orders into the ERP system
Update sales order status though the manufacturing process
Interface with shipping and provide the required documentation to finance for billing
Rotate, box and/or purge all Inside Sales files at year end as required.
Assist in other areas of department as needed.
High School Diploma or G.E.D. equivalent
Experience with software to include Microsoft Office Pro and JDE
National Oilwell Varco Inc