Global Operations - Assistant, Real Estate

Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world's top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Role

The primary function of the Real Estate Projects Assistant is to support the Real Estate Director on all administrative and project-related tasks. In addition to meeting scheduling, expense reporting, and all other typical assistant tasks, this position's tasks will include the following:

• Review draft presentation materials for accuracy

• Aggregate data and prepare initial charts or tables

• Research of project related materials or information

• Coordination of team events or travel

• Data entry, as needed

Responsibilities

• Administrative duties include coordinating meetings and schedules in Outlook, preparing expense reports, producing correspondence, file management, special projects, and personal assistance as needed

• Focused on customer service with internal stakeholders and communicating in a personable friendly demeanor

• Ability to listen in on key calls and meetings as requested to take notes, identify follow-ups, and agreed upon next steps

• Anticipate needs of the team, and forecast issues or seek solutions

• Build trusting relationships with all organizational stakeholders through credibility, reliability, effective responsiveness and efficient communication in order to foster a collaborative and efficient work culture

Qualifications

• At least 1+ of Administrative with Facilities Management experience preferred

• Proficient in various computer software programs and MS Office (Power Point, Word, Excel, Outlook)

• Demonstrated ability to anticipate needs and be proactive in leveraging resources to solve

• Tech savvy with experience problem solving technical issues

• High level of organizational skills balanced with capacity to be flexible for unanticipated situations

• Focus on accuracy and attention to detail

• Strong written and oral communication skills

• Ability to build and leverage relationships in a complex and matrixed organization

Location

• This role is based out of the Los Angeles office.

• Standard Business Hours: 9am-6pm Monday-Thursday (in office); Friday (work remotely unless needed in office)

Compensation

The base hourly rate for this position is in the range of $22.00-$27.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Please provide complete and legible information. An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the "Company") is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee's or their dependent's reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.