Global Licensing Contract Administrator

MGA Entertainment Van Nuys , CA 91401

Posted 11 months ago


  • 4 year college business degree preferably in Accounting.

  • Two years related experience in Office Administration.

  • Or equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed below.


  • Intermediate level use of MS applications of Word, Excel, SharePoint & Power Point.

  • Working knowledge of techniques and principles pertaining to automated information systems, including data input, collection, retrieval, manipulation, interpretation and dissemination.

  • Self-starter who can work independently and under pressure using initiative and independent judgment within established policy and procedural guidelines.

  • Detail-oriented.

  • Solid research, analytical and problem solving skills

  • Organizes own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with a minimum of direction.

  • Communicating effectively with co-workers, superiors, representatives of public and private organizations and others sufficient to exchange or convey information.

  • Dedicated team player

  • Up-beat personality

Key Result Areas and Activities

  • Licensee Contract Management

  • Person holding this position is expected to be over-all Media-Box [MB] systems master or super-user including: Royalty Management [RM], Product Approval [PA] and Artwork Management [DAM] systems

Responsibilities include:

  • Intake and Management of License Deal Proposals

  • Ensure data completeness

  • Submit & obtain credit checks

  • Submit & track through to

Legal Dept.

  • Maintain/Update Media Box System Database

  • New User set up and support

  • Enter key deal terms including assignment to international agents.

  • Assign licensee company to product development manager in PA portal

  • Maintain agreement status in RM.

  • Royalty Compliance

  • Intake and manage licensee sales & royalty reporting and any additional reporting requirements as defined

in agreements.

  • Track and communicate reporting delinquencies timely to licensees, management and legal as


  • Assist and advise on licensee audits

  • Maintain Master Licensee Lists including:

  • Contacts

  • Agreements

Licensing Resource Management

  • Performs specialized office support work which requires the exercise of independent judgment and a detailed knowledge of the activities and procedures specific to the department including:

  • Processing department purchase order request, invoices and payments.

  • Managing NDA records for potential licensing partners

  • Generate, maintain, and update sales materials for licensing sales team, and licensee marketing information to use with buyers to enhance sales including presentations, one-sheets and e-blasts

  • Assist with coordinating annual Tradeshows including the scheduling of appointments, trade show booth, expenses, and inter-departmental communications.

  • Assist VP with travel and T&E expense reports.

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Global Licensing Contract Administrator

MGA Entertainment