Global Clinical Operations (Gco) Strategic Operations Administrator

Beigene, Ltd. Apac Emeryville , CA 94608

Posted 3 weeks ago

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:

Under minimal supervision, provides strategic operational input and support to the VP of GCO and the GCO Strategic Operations Head, as well as senior-level managers as needed. Works in a diverse, international, and complex environment; and includes frequent/continual contact with executive contacts and some contacts with customers. Performs diverse/complex operational and administrative activities including managing projects, composing letters and reports, preparing/editing presentations, and recommending or making purchase decisions, as well as exposure to confidential and sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment.

Essential Functions of the job:

Provide operational management of the GCO office:

GCO operations:

  • Lead initiatives related to business operations, including establishing best practices and assessing key performance metrics

  • Responsible for tracking and reporting GCO resources, including ensuring up to date job profiles and pathways in place

  • Conduct analysis, as needed, and drive the establishment of strategic goals and prioritization

  • Champion and responsible for GCO communication; draft and distribute across functions within GCO and from GCO to other BeiGene functions

  • Support VP of GCO and Corporate Communications in reviewing and providing comments to press releases

  • Prepare/refine content of Departmental slide presentations; this may include presentations to the EC and Board

  • Design and Lead the coordination of key GCO meetings

  • Townhall (>300 global participants), Leadership forums, Staff meetings; this includes agenda, content overview, preparation, team building activities, minutes, and follow-up actions
  • Ensure successful, well-run LT meetings in partnership with the GCO LT and key stakeholders: drive agenda setting and allocate time appropriately across topics, provide context to agenda topics, and draft agenda/pre-reads and post-meeting minutes; document and track action items

  • Work with GCO LT to establish formal project tracking and operational performance review meetings and reports

  • Maintain and update organizational chart to be inspection ready

  • Support and Participate in FDA inspection readiness for drug approval

GCO Administration:

  • Manage VP of Global Clinical Operations calendar, schedule/arrange meetings, schedule/arrange travel, process expense reports; Support senior-level managers in GCO as needed

  • Independently compose emails/letters and reports on behalf of GCO Office

  • Liaison/partner between functional areas, including clinical science, development, regulatory, medical affairs, manufacturing, commercial, and other functions

  • Recommend or make purchase decisions that would benefit the operations of GCO

  • Responsible for, maintain integrity of the GCO Sharepoint and file documents as necessary

  • Schedule candidate interviews

  • Track out-of-office time, and ensuring GCO is up-to-date with time reporting

  • Maintain confidential and sensitive information

  • Work reliably and with little or no supervision

  • Foster collaboration across the organization

Education Required: BS, in science, business, and at least 7 years' experience in biotech, pharmaceuticals or a related field in the biotech/pharmaceutical industry

Computer Skills : Advanced knowledge of Microsoft Word, Excel, PowerPoint, and Outlook

Other Qualifications :

  • Fluent in written and verbal English. Desirable: knowledge of Mandarin

  • Strong interpersonal skills, leadership, negotiation, analytical and problem solving skills

  • Must be highly multi-tasked and meet compressed timelines

  • Prior experience in Clinical Operations preferred

Travel: As Needed

Location: San Mateo/Emeryville, CA

Competencies:

Ethics

  • Treats people with respect; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Planning/Organizing

  • Prioritizes and plans work activities; Uses time efficiently. Completes administrative tasks correctly and on time. Follows instructions and responds to management direction.

Communication

  • Listens and asks for clarification; Responds well to questions; Speaks clearly and persuasively in positive or negative situations. Writes clearly and informatively. Able to read and interpret written information.

Teamwork

  • Balances team and individual responsibilities; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed. Contributes to building a positive team spirit; Shares expertise with others.

Adaptability

  • Able to adapt to changes in the work environment. Manages competing demands. Changes approach or method to best fit the situation. Able to deal with frequent change, delays, or unexpected events.

Technical Skills

  • Assesses own strengths and development areas; Pursues training and opportunities for growth; Strives to continuously build knowledge and skills; Shares expertise with others.

Dependability

  • Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Quality

  • Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Analytical

  • Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data.

Problem Solving

  • Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.

Project Management

  • Proactively communicates changes and progress; Completes projects on time and budget.

We are proud to be an equal opportunity employer and we value diversity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.


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Global Clinical Operations (Gco) Strategic Operations Administrator

Beigene, Ltd. Apac