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Gift And Data Records Specialist - Internal Only

Expired Job

Davidson College Davidson , NC 28036

Posted 4 months ago


Key responsibilities are shared within cross-functional data entry team.

Event Registrations

  • Review new event forms and update event activity log

  • Review online event registrations, match registrants with database records or create new records, download and process registration batches

  • Review and enter event registrations received via paper form or data file

  • Update individual registration changes, additions and cancellations

  • Review biographical updates received with registrations and update database records as needed

  • Update new records created through event registration to meet data entry standards

  • Process event registration fees and/or refunds

  • Resolve and/or refer questions related to individual registrations as needed

Gift Entry

  • Sort and group gifts received through mail and in person. Update gift log with daily counts

  • Working with a variety of contribution payment types (stock transactions, checks, wire transfers, credit cards and others) from different sources (online, mail, data files and others), review each contribution to identify donor intent and enter gift/pledge in Blackbaud CRM database

  • Compare biographical data from the related transactions and update database records as needed

  • Generate gift receipts and pledge installment reminders. Review supporting documentation to ensure accuracy

  • Review and prepare matching gift forms for verification. Monitor matching gift/employee giving program vendor portals to confirm gift receipt and/or download gift donation details

  • Process revenue adjustments and refunds

  • Respond to and/or refer revenue transaction related inquiries from staff and donors

Database Record Maintenance

  • Maintain and update individual and organization records in database of record based on data from a variety of sources including online updates, emails, data files and returned mail. Updates include the following:

  • Contact information

  • Employment information

  • Name changes

  • Marital updates

  • Education updates

  • Adding relationships between records (i.e. children, siblings, organization contact)

  • Deceased constituents

  • Create new individual and organization records

  • Utilize online address finder as a tool to locate updated contact information

  • Assist with data integrity/record cleanup projects

  • Respond to and/or refer biographical related data questions from staff and constituents

Other duties as assigned

Minimum Qualifications

Proven data entry skills. Speed and accuracy are essential

Comfortable with repetitive detailed work

Ability to use sound judgement and maintain confidentiality

Ability to work well under pressure especially during high volume periods

Must be able to work independently and as part of a team

Ability to manage multiple and competing priorities

Experience with Microsoft Office Word, Excel and Outlook

Preferred Qualifications

Associate or Bachelor degree
2 or more years of data entry experience, preferably in a fundraising environment

Experience with Blackbaud CRM

Please submit an online application including your resume and cover letter to

At Davidson College, we believe the college grows stronger by recruiting and retaining a diverse faculty and staff committed to building an inclusive community. In order to achieve and sustain educational excellence, we seek to hire talented faculty and staff across the intersections of diverse races, ethnicities, religions, sexual orientations, gender identities, ages, socio-economic backgrounds, political perspectives, abilities, cultures, and national origins.



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Gift And Data Records Specialist - Internal Only

Expired Job

Davidson College