General Clerk

Alakaina Family Of Companies Kihei , HI 96753

Posted 2 months ago

The Alaka`ina Foundation Family of Companies (FOCs) is looking for a General Clerk to support our government customer located in Kihei, Hawai'i.

The individual in this role will be an integral part of our administrative team, contributing to the efficiency and success of our projects. The role involves a diverse range of responsibilities, including completing Visitor Notification Forms (VNF), supporting the onboarding process for new employees, and assisting program, project, and quality control managers in their day-to-day activities.

DESCRIPTION OF RESPONSIBILITIES:

  • Efficiently complete and process VNFs (Visitor Notification Forms), ensuring compliance with security protocols and DOD requirements.

  • Facilitate the onboarding process for new employees by assisting with paperwork, orientation, and ensuring a smooth transition into the team.

  • Provide comprehensive administrative support to program, project, and quality control managers, including scheduling, document preparation, and coordination of tasks.

  • Maintain organized and up-to-date project-related documents, ensuring accuracy and accessibility for team members.

  • Act as a point of contact for internal and external communications, ensuring timely and accurate dissemination of information.

  • Assist in scheduling and preparing materials for meetings, collaborating with team members and external stakeholders as needed.

  • Establish and maintain an effective filing system for electronic and physical records, ensuring confidentiality and compliance.

  • Accurately input and update information in databases, tracking systems, and spreadsheets.

  • Monitor and replenish office supplies, keeping an inventory to support daily operations.

  • Contribute to special projects and assignments, providing support as directed by management.

  • Manage incoming and outgoing mail at the 550 building location, including packaging items as needed and coordinating with relevant courier services.

REQUIRED DEGREE/EDUCATION/CERTIFICATION:

High school diploma or equivalent; additional education or certification in office administration is desirable.

REQUIRED SKILLS AND EXPERIENCE:

  • Previous experience in administrative roles, particularly in a DOD contracting environment, is an advantage.

  • Familiarity with DOD regulations and procedures, including the completion of VNFs.

  • Proficiency in Microsoft Office Suite and other relevant software applications.

  • Strong organizational skills and attention to detail.

  • Excellent interpersonal and communication skills.

  • Ability to handle confidential information with discretion.

REQUIRED CITIZENSHIP AND CLEARANCE:

  • Must be a U.S. Citizen

  • Must have the ability to obtain and maintain an active Secret Clearance.

The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

We are an Equal Opportunity/Affirmative Action Employer. We are proud to state that we do not discriminate in employment decisions on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. If you are a person with a disability and you need an accommodation during the application process, please click here to request accommodation. We E-Verify all employees.

The Alakaina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Keaki Technologies, Laulima Government Solutions, Kūpono Government Services, and Kāpili Services, Pookela Solutions, Kīkaha Solutions, LLC, and Pololei Solutions, LLC. Alakaina Foundation activities principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.

For additional information, please visit www.alakainafoundation.com

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