Arkansas Department Of Education North Little Rock , AR 72199
Posted 3 days ago
NORTH LITTLE ROCK SCHOOL DISTRICT
Job Description for
Administrative Assistant (General)
Department: Clerical
Job Status: Full Time
FLSA Status: Non-Exempt
Reports To: Principal
Grade/Level: Elementary
Amount of Travel Required: No travel required
Work Schedule:
Positions Supervised: None
185-day contract, Monday through Friday, daily schedule: 8-hours exclusive of a 30-minute lunch
POSITION SUMMARY
Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
Locate and attach appropriate files to incoming correspondence requiring replies.
Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
Complete forms in accordance with school/district procedures.
Make copies of correspondence and other printed material.
Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
Compose, type, and distribute meeting notes, routine correspondence, and reports.
Learn to operate new office technologies as they are developed and implemented.
Maintain scheduling and event calendars.
Schedule and confirm appointments for Principal or others as assigned.
Manage projects, and contribute to committee and teamwork.
Mail newsletters, promotional material, and other information.
Order and dispense supplies.
Conduct searches to find needed information, using such sources as the Internet.
Provide services to parents, patrons, students, and staff such as order placement and account information.
Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
Prepare and mail checks.
Coordinate conferences and meetings.
Take dictation in shorthand or by machine, and transcribe information.
Arrange conferences, meetings, and travel reservations for office personnel.
Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
Ability to properly track and account for school funds.
Reliable individual able to accept responsibilities as assigned by the Principal.
Ability to process and accurately follow directives.
Ability to function as a team player.
Diversity oriented - ability to work with any and all people.
Flexible - able to monitor and adjust at a moments notice.
Dispense student medication as needed, in absence of nurse.
Ability to present school related information in a professional manner to staff, students, and parents.
Other duties as assigned.
POSITION QUALIFICATIONS
Competency Statement(s)
SKILLS & ABILITIES
Education: High School Graduate or General Education Degree (GED)
Experience: None
Computer Skills: Proficient in the use of Microsoft Word and EXCEL, with the ability to acquire additional computer skills related to APSCN, COGNOS with minimum additional training.
Certificates & Licenses: Minimum of a High School Diploma or GED required.
Other Requirements: Ability to maintain a high percentage of attendance. Many functions of the job are time sensitive dealing with Stimulus money and other sources of funding therefore the ability to work under pressure with a high degree of accuracy is necessary.
The North Little Rock School District is an Equal Opportunity Employer.
Arkansas Department Of Education