General Accountant

Department Information

The Office of Financial Management (OFM) is dedicated to the support of the instruction, research, and public service missions of Colorado State University Pueblo. As an integral part of the university, OFM shares responsibility for supporting the university's mission of developing resilience, agility, and problem-solving abilities in our diverse student population, preparing them to navigate work in a rapidly changing world. The university cultivates this through 8 guiding principles: developing people, living sustainably, engaging place, empowering students, transforming learning, cultivating entrepreneurship, building knowledge, and impacting society.

OFM exists to provide central accounting services, support campus users, perform accounts receivable and accounts payable functions, and manage sponsored agreement activity. This unit ensures compliance with University policy and procedures as well as federal and state regulations.

Description of Job

This position is responsible for:

• Providing periodic financial information to various users, supporting university financial system users, monitoring transaction flow to assure compliance with Federal, State, and University laws, regulations and policies, analyzing and interpreting financial data as part of the overall control of University fiscal goals and concerns, and formulating financial information and reports in accordance with applicable laws and regulations.

• Performing monthly reconciliations, analyzing and reporting account differences between subledger systems and other internal or external databases and systems, and assisting with the fiscal year-end audit.

• Making recommendations relating to internal controls.

• Maintaining and reconciling sponsored agreement accounts, managing draws and responding to sponsored program questions from campus.

Primary Duties:

Accounts receivable

• Various reconciliations including ECSI/Kuali Financial System (KFS) reconciliation, reconcile account differences between AIS and external collection databases, and create and prepare additional reconciliations for accounts receivable accounts/object codes.

• Prepare fiscal year-end entries and external audit workpapers including "prepared by client" (PBC's) both interim and at year-end, exhibits, and footnotes.

• Ensure receivable compliance which includes understanding Federal and State rules and regulations governing University receivables by continually analyzing them to determine the impact on the University.

• Ensure the University is in compliance with loan regulations.

• Assist with the preparation of the annual Fiscal Operations Report and Application to Participate (FISAP).

Sponsored Programs

• Monitor sponsored agreement financial activity and work with the Principal Investigator (PI) and department personnel to assure compliance. Train PI and pertinent staff in post-award compliance and procedures.

• Maintain sponsored program files and documentation.

Campus services

• Assure University compliance with reporting standards by examining and analyzing accounting transactions and applying current GAAP, statutes, and regulations.

• Guide campus on interpreting and applying University, State and Federal rules to their financial transactions.

• Correct errors in the university accounting system. Conduct annual consumable inventory verification with campus departments to ensure the inventory is properly counted and reconciles to the financial statements.

• Conduct annual consumable inventory verification with campus departments to ensure the inventory is properly counted and reconciles to the financial statements.

• Inform University users of accounting information by developing, creating, and preparing special monthly, quarterly, and annual accounting reports.

• Create, update, and present trainings to campus related to the financial system, accounting guidance, reporting tools and financial policies.

• Respond timely to emails and phone calls from campus related to accounting, policy, KFS, etc.

• Attend meetings as representative of OFM to answer and provide input to campus.

• Enter and approve transactions in KFS and ensure all financial transactions are in line with university, state and federal rules.

• Review feeds from subledger to general ledger and correct errors as necessary.

• Reconcile monthly accounts assigned under fiscal officer role.

• Synthesize data for bank accounts by analyzing input from multiple sub-systems, researching discrepancies and coordinating correcting entries.

Financial analysis and fiscal oversight

• Prepare fiscal year-end entries and external audit workpapers including "prepared by client" (PBC's) both interim and at year-end, exhibits, and footnotes.

• Ensure that all journal entries, workpapers, reports and work processes are thoroughly documented and that proper files are maintained in accordance with the University's record retention policies. Apply approved accounting quality standards.

• Annually update all desk manuals and work process documentation relating to this position.

• Work in conjunction with the System office to ensure all reconciling items are resolved in a timely manner.

• Cash management duties.

• Monitor sponsored agreement financial activity and work with the Principal Investigator (PI) and department personnel to assure compliance. Train PI and pertinent staff in post-award compliance and procedures.

• Post/review the F&A expenditures on a monthly basis. Prepare the University's F&A rate proposal.

• Prepare reconciliation/adjusting entries for cost of University benefits to fringe accounts quarterly.

Backup Accounts Payable as needed.

Other duties as assigned. This may include requests to assist other units within the Office of Financial Management (OFM).

Salary:

$53,000 - $63,000

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

• Bachelor's Degree in Business Administration or closely related field

• Strong computer skills including experience with the Microsoft Office Suite

• Experience with, or commitment to, working in a diverse work environment

Preferred Qualifications

• Master's degree in Business Administration or closely related field

• One or more years' professional accounting experience

• Prior reconciliation experience

• Experience working in governmental accounting

• Demonstrated customer service experience

• Experience with current University systems: AIS and Kuali Financial System (KFS), Banner

• Experience in a position or activity that required strong problem solving-skills

• Experience in a position or activity that required an ability to multitask

• Experience in a position or activity that required strong communication skills with an ability to interact with all levels of an organization

Supplemental Information

All interested candidates must apply through the online application system. No other format of application materials will be accepted.

Applicants must attach the following documents, in order to be considered for this position:

• a letter of intent (cover letter) explaining the extent to which you meet the minimum requirements and preferred qualifications for this position
• a current resume or CV
• unofficial or official transcripts showing required degree conferred
• current contact information for three professional references, either within the online application or as an attachment. Personal references are not counted towards this requirement.

Applications submitted without the required attachments/information above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.

Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until filled; applications received by 5pm Thursday, June 27th, 2024 will receive full consideration.

About Colorado State University Pueblo

Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business, the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 15 graduate programs.

CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution. Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.

Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report. CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.

At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.

Colorado State University Pueblo offers a comprehensive benefits package including:

• Medical and prescription insurance

• Dental insurance

• Vision insurance

• Flexible benefit plan

• Basic term life insurance

• Voluntary term life and AD&D insurance

• Long-term disability insurance

• Employee assistance program

• Travel accident insurance

• Voluntary critical illness and accident insurance

• Annual and sick leave

• Retirement plans

• Employee and dependent tuition discounts

• State employee discounts via BenefitHub

Other incentives include various on-campus event, recreation, and meal discounts.

About Pueblo, Colorado

The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west. The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.

CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.

The University reserves the right to check additional references, with prior notification given to the candidate.

Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.

It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities. If you need accommodations, please contact the Office of Human Resources& Institutional Equity at (719) 549-2441 or hr@csupueblo.edu.

In compliance with the Clery Act of 1990, the University's annual security report is available at: https://www.csupueblo.edu/campus-safety.

Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.