Gallery Coordinator - Receptionist

Do you have a unique talent for addressing customer inquiries? Set your sights on a career at Heritage Auctions, headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other cities. Heritage Auctions is the largest auction house founded in the U.S. and serves more than 40 different auction categories including, Coins, Sports, Comics, Historical, Jewelry, Fine & Decorative Art, Wine, and many more. BENEFITS:

• Medical, Dental, and Vision coverage
• Paid time off
• 401k savings plans
• Daily Pay: Access your pay when you need it!

COMPENSATION: Based on experienceSUMMARY:Responsible for providing administrative support in order to ensure smooth daily operations.ESSENTIAL DUTIES & RESPONSIBILITIES:

• Ensure front gallery is always presentable
• Greet incoming guests in a welcoming and helpful manner
• Answer and route incoming calls in a prompt and courteous manner
• Assess initial walk-in customer inquiries
• Designate items to appropriate Consignment Director
• Schedule appointments, drop-offs, and assist clients with office pick-ups including payment
• Responsible for requesting items for display in the gallery as well as hanging
• Ensure all details of event planning are managed (caterers, supplies, set up)
• Assist with call out campaigns prior to auctions
• Provide support on sale days (registrations, questions, payment, etc.)
• Process internal and external supply orders
• Handle receiving and distribution of office mailings and packages
• Manage internal paperwork through different sources (DMS, scanning, etc.)
• Assist Consignment Director with various tasks
• Assist with shipping/packing of preview material
• Must be able to lift 40 lbs.
• Other duties may be assigned

EDUCATION and/or EXPERIENCE:

• High school diploma required
• Minimum 2+ years of receptionist/administrative experience
• Multi-lingual a plus.

SKILLS & ABILITIES:

• Proficiency in Microsoft applications, specifically Word and Excel
• Ability to effectively multitask and meet deadlines
• Must have a high willingness to perform repetitive tasks and be highly detail-oriented
• Must have a positive and professional attitude and appearance

WORK ENVIRONMENT:

• Individuals must be able to work in a fast-paced, team-focused environment.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE