Functional Program Manager ERP & Integrated Solutions

Job Overview

The purpose of this position is to provide consistent direction, procedures, support, and oversight to BOCC departments for financial management, capital projects, and grants. There have been audit findings concerning departmental fiscal processes impacting the County's financial reporting. To address this, the Manager works with departmental leadership to understand the County's departments and Fiscal programs and needs. Responsibilities include, but are not limited to, reviewing, and updating fiscal processes, training, and policy documents, developing and implementing new training as processes are enhanced, recommending controls, implementing process improvements, and ensuring accounting and budgetary compliance.

Additionally, the position has responsibility for developing, maintaining, and optimizing financial processes, leveraging Oracle Cloud functionality while working in collaboration with our Oracle Cloud ERP partners across departments and agencies. Responsibilities include developing, testing, and implementing effective controls, including use of Oracle Risk Management, Oracle Guided Learning and Oracle Learning Management and related training documentation. Experience in Oracle ERP Cloud modules will be instrumental to guide teams in identifying risks, implementing risk mitigation strategies, and leveraging system functionality to troubleshoot issues and drive overall business process improvements.

The position also entails daily leadership, management, and coordination of programs, projects, and staff. This includes troubleshooting, incident resolution, problem-solving, and project management related to Oracle Cloud SaaS and other integrated systems. This role is responsible for the preparation of routine correspondence, reports, and meeting materials for the leadership of the supported departments.

In addition to maintaining a thorough understanding of accounting standards and the County's financial reporting requirements, this position will play a pivotal role in coordinating the County's annual audits, conducting risk assessments, and ensuring fiscal data quality assurance. Your expertise will be vital in evaluating fiscal internal controls, reviewing Oracle Risk Management models and controls, and ensuring proper access and segregation of duties within Oracle Cloud.

We're seeking an adept working manager with supervisory experience and extensive experience in governmental accounting and finance. The ideal candidate will have a strong fiscal management background including fiscal responsibilities with accounting for multi-year construction projects through capitalization and with financial management and regulatory reporting for grant funded programs. In this role, you'll supervise a range of functions, spanning from departmental accounting to reviews and analyses of Oracle Cloud ERP enhancements and routine troubleshooting and assistance for fiscal customers including accounting and fiscal staff throughout Board of County Commissioner departments. This role requires partnering with departmental staff, researching and implementing tangible transformation using cutting-edge applications, technologies, and methodologies. What's more, you'll join a skilled and supportive team that values your contributions and fosters personal development.

Apply for this incredible opportunity with a starting annual salary of $75,836 - $98,587 and Hillsborough County's dynamic benefits package. In addition to your starting salary, we cover the first $128.20 of every pay period for your selected benefits, effectively boosting your pay rate by approximately $1.60 per hour and slashing annual costs by $3,328!

From customizable health plans like the Modern and Traditional options to a Health Savings Account with generous contributions, low-cost Dental and Vision coverage, and flexible spending accounts for health and dependent care expenses, our offerings are designed to meet your needs. Plus, enjoy comprehensive coverage with life and disability insurance, retirement savings through the Florida Retirement System and Deferred Compensation 457b, tuition reimbursement, generous paid time off, and exciting wellness initiatives like our Well4Life program, offering up to $850 annually. Join us for an unparalleled opportunity with exceptional benefits that are designed to support your overall well-being, setting you on the path to success and security!

Click HERE to view our Benefits at a glance

Minimum Qualifications

• Bachelor's degree in Governmental Accounting, Finance or Business; AND
• Four (4) years as a Governmental Accountant or Fiscal Manager; OR
• An equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below. (For education and experience only, does not include legally required Licenses or Certifications.)
• Certified Public Accountant and/or Certified Government Finance Officer is preferred but not required

Core Competencies

• Customer Commitment: We proactively seek to understand the needs of our customers and are committed to providing the highest standards of service. Your dedication to meeting and exceeding the expectations of both internal and external stakeholders is essential to our success.

• Dedication to Professionalism and Integrity: We uphold fair, honest, and ethical behaviors that establish trust throughout our organization and with the public we serve. Your commitment to maintaining the highest standards of professionalism and integrity is fundamental to our reputation and credibility.

• Organizational Excellence: We take ownership for excellence through our personal effectiveness and dedication to the continuous improvement of our operations. Your drive to constantly seek out ways to enhance efficiency and effectiveness will contribute to our organization's overall success.

• Success through Teamwork: We value collaboration and believe that building partnerships through trust and the open exchange of diverse ideas and perspectives is essential to achieving organizational excellence. Your ability to work collaboratively with colleagues from various backgrounds and disciplines will be critical to our collective success.

Duties and Responsibilities

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below:

• Responsible for accounting related services including project and grants for multiple departments, programs and funding sources involving the need for independent research, analysis, discussion, decision making and training over accounting transactions supporting these variations.

• This position is responsible for performing complex and specialized fiscal related work at the supervisory and/or technical lead level.

• Work includes fiscal management and Oracle support for multiple departments and programs with a thorough understanding of governmental accounting.

• Confirms capital project related costs are funded through appropriate sources and are capitalized at substantial completion utilizing their firm understanding of GAAP. Confirmation also includes the ability to perform complex reconciliations including general ledger to project and fixed asset sub-ledgers.

• Oversight for fiscal management of governmental grants ensuring expenditures are recognized in the appropriate period and under the appropriate award guidelines and accurate information is recorded for SEFA preparation.

• Assists supported departments with budget development and submission.

• Reviews reports weekly to manage productivity, work performance, and resolve any issues or discrepancies.

• Develops and updates policies and procedures; and delivers communication and training.

• Identifies opportunities for improvements, leads problem-solving processes implements solutions.

• Ensures all financial transactions are in accordance with state, federal, and local statutes and policies, related procedures, and generally acceptable accounting principles.

• Has responsibility for testing and validating quarterly application updates and system enhancements.

• Provides stellar customer service and supports governance/management decisions and team initiatives.

• Promotes staff empowerment and organizational learning at all levels; and establishes accountability throughout the team.

• Other related duties as assigned.

Job Specifications

• Knowledge of GAAP, governmental grants, capitalization, encumbrances, and budgetary control.

• Strong accounting and analytical skills.

• Knowledge of Oracle EBS or Oracle Cloud.

• Ability to plan and manage multiple activities simultaneously.

• Ability to read, comprehend, interpret, and apply job-related laws, rules, policies, and procedures.

• Ability to develop computer-based spreadsheets, graphs, summaries, and reports.

• Ability to establish and maintain effective working relations with others within and outside own organization.

• Ability to work with end users to troubleshoot and provide guidance as needed in Oracle ERP Cloud

• Must possess a high skill set in the following areas: collaboration, communication, teamwork, analysis, and customer service.

• Critical Thinking: Identify a problem or issue, collect information or data on the issue and research it through. Organize and sort data and findings. Develop, execute, and analyze what solutions worked and didn't work. Knowledge of GAAP, governmental grants, capitalization, encumbrances, and budgetary control. Ability to read, comprehend, interpret, and apply job-related laws, rules, policies, and procedures.

• Decision Making: Identify critical factors which will affect the outcome of a decision, evaluate options accurately and establish priorities, anticipate outcomes.

• Communications: Ability to communicate effectively with superiors, colleagues, and staff verbally and through writing skills. Ability to develop computer-based spreadsheets, graphs, summaries, and reports. Ability to establish and maintain effective working relations with others within and outside own organization. Must possess a high skill set in the following areas: collaboration, communication, teamwork, analysis, and customer service.

• Strategic Planning: Knowledge of business operations and procedures. Demonstrable strategic thinking abilities, analytical mind with problem solving aptitude.

• Managerial/Operational Skills: Ability to effectively prioritize and delegate assignments. Ability to plan and manage multiple activities simultaneously.

• Leadership: Help build strong teams within the organization and ensure projects, initiatives or other work functions are performed successfully.

• Analytical Ability: Ability to visualize, gather information, articulate, analyze, solve complex problems, and make decisions. Strong accounting and analytical skills.

• Managing Complexity: Ability to review complex operational and technical issues to recommend a course of action. Knowledge of Oracle EBS or Oracle Cloud.

• Risk Management: Utilizing advanced risk management tools, including Oracle Risk Management, you'll work closely with County Finance to monitor and manage risks. Your expertise will be instrumental in enhancing system and process efficiencies, and accuracy in financial reporting, because accuracy matters. Ability to work with end users to troubleshoot and provide guidance as needed in Oracle ERP Cloud.

• Audit Assistance: You'll play a crucial role in assisting with supporting documentation and reporting as needed to comply with the County's annual Federal and State Single audits.

Physical Requirements

• Minimal - sitting, standing; no heavy lifting

• Office conditions

Work Category

• Sedentary Work: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Emergency Management Responsibilities

During an emergency or disaster, employees may be required to respond promptly before, during or after a crisis with duties and responsibilities as assigned by their department, the County's Office of Emergency Management or County Administration. As integral members of our disaster support team, our employees exemplify professionalism and dedication, serving as beacons of reliability and assurance for our citizens. With a steadfast commitment to excellence, we work together to ensure that every action taken is executed with precision and care, prioritizing the safety and welfare of our community above all else.