Aspen Heights Partners is looking for a motivated, organized and ambitious candidate to fill our Front Office Manager role. This person is the first face our visitors will see when they visit Aspen, and the last person to wish them well on their way out. Creating a welcoming, organized and warm environment for not only our visitors, but our entire team, is an important part of this role. In addition, working to enhance our culture by running a well organized and highly functioning office will be paramount to success in this role.
This job will also entail some executive assistant work - namely scheduling travel and meetings, and submitting expenses. This role would be a great opportunity for someone hoping to grow into an Executive Assistant role down the line!
Meet and greet all visitors and candidates at our Westlake based office
Answer and take messages on our main office line
Open our office at 8 AM and close up shop at 5 PM Monday through Friday
Sort and deliver mail daily, as well as facilitate FedEx/ UPS shipping
Order, stock and keep inventory of all kitchen supplies, including weekly groceries
Order and keep inventory of office supplies while maintaining order and function to our supply closet
Coordinate meeting spaces and equipment
Manage relationships with our various vendors (CPI, AT&T, Verizon, Anderson Vending, FedEx, Pitney Bowes, ETC)
Submit office maintenance requests to the building maintenance team
Provide some administrative support to our small (but growing) Development team, including expense reporting and travel booking
Approve and submit office inventory expenses
Assist in finance quarterly mailings
Assist in other department projects as needed
1-2 years of experience in an administrative capacity
Associate or bachelor's degree required
High level of attention to detail
Outgoing and professional demeanor
Motivation to improve logistic processes around the office, enhancing the work experience of all team members
Aspen Heights is an Equal Opportunity Employer.