Front Desk/Facilities Coordinator

C3 Energy Redwood City , CA 94063

Posted 11 months ago

C3.ai is a leading enterprise AI software provider for accelerating digital transformation. The comprehensive and proven C3 AI Suite uses a model-driven abstraction layer to enable organizations to develop, deploy, and operate enterprise scale AI applications 40x to 100x faster than alternative approaches. www.c3.ai

C3.ai is seeking an energetic Front Desk/Facilities Coordinator to take care of the day to day operations of our office while cultivating a functional and welcoming office environment. This person will serve as the first representative of C3.ai and is depended upon to be courteous, professional and skilled. Our ideal candidate is a motivated self-starter, extremely organized, has a strong sense of urgency and can prioritize daily, weekly, monthly duties while maintaining a strong attention to detail. Someone who can maintain effective office operations, identify areas of improvement, and anticipate the needs of the office with an upbeat and approachable attitude.

Primary Job Responsibilities

  • Answer incoming phone calls and route them to the appropriate parties at C3.ai

  • Welcome and log-in guests and vendors; answer questions and direct them to waiting area or conference rooms

  • Maintain a clean reception area and office space at all times

  • Management of all office related items including supplies, vendors, caterers, and cleaning personnel

  • Oversee office conference rooms; reservation system, audio/video equipment. Make sure rooms are clean and organized with supplies and refreshments as needed

  • Plan, facilitate and execute all office events weekly happy hours, special lunches, occasional parties and recruiting events

  • Back up Executive Administrative support Executive travel, meeting schedules, expense reporting, ad hoc projects, etc.

Preferred Qualifications

  • Bachelor's degree required with 2-5 years of experience

  • Must have Office Management/Facilities experience

  • Solid written and verbal communication skills and phone etiquette with a client focus

  • Excellent organizational skills, with an attention to detail

  • Proficiency with Microsoft Office including Word, Excel and Outlook

  • Comfortable in a highly collaborative environment with the ability to work well with cross-functional teams

  • Ability to prioritize, problem solve, manage time effectively and work with minimal supervision

  • Positive and enthusiastic attitude with the ability to adapt to changing project demands

  • Mature, polished and professional presence and disposition, punctual, dependable and reliable

  • Ability to maintain confidentiality and interface with all levels of personnel

C3.ai provides a competitive compensation package:

  • Competitive salary, generous stock options, 401K, medical, dental, and vision benefits. At the office, we offer a fully stocked kitchen with catered breakfast and lunch, table tennis and pool table, free membership at our on-site gym, Friday evening social hours with food, drink and music and a fun team of great people.

C3.ai is proud to be an Equal Opportunity and Affirmative Action Employer. We do not discriminate on the basis of any legally protected characteristics, including disabled and veteran status.

Recognized as a "Best Place to Work" with a "Top-ranked CEO" (Glassdoor)


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Front Desk/Facilities Coordinator

C3 Energy