Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Front Desk

Expired Job

Firstservice Residential Cutler Bay , FL 33189

Posted 3 months ago

Do you aim high? Are you genuinely helpful? Are you looking for a place where you can make a difference, receive ongoing support and training, and build a rewarding, long-lasting career? Then you may be a good fit for FirstService Residential, North America's foremost property management firm. We're all about our associates, and as we continue to grow, we're looking for even more quality people who share our dedication to doing what's right, improving residents' quality of life, building great relationships and truly making a difference for their clients, their colleagues and themselves. Is that you? If so, we think you should get to know us.


This position provides a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.


  • Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires.

  • Ensures that the telephone is answered properly and messages are handled courteously, accurately and in a timely manner.

  • Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval.

  • Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk.

  • Maintains roster of mailroom boxes.

  • Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.

  • Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.

  • Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.

  • Prepares move-in packages for re-sale and leases. Creates files, compiles sand coordinates all necessary information and documentation for new owners/leases.

  • Sets up meetings for Board Approval process.

  • Keeps packages updated with new memos and policies as required.

  • Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).

  • Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.

  • As applicable, disburses laundry tokens, keep log of sales. Prepares deposit of receipts weekly. Order tokens and prepare packets. Keeps track of token inventory for re-ordering.

  • Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.

  • Follows safety procedures and maintains a safe work environment.

  • Other duties as required.



  • Associates degree with concentration in business preferred, or equivalent combination of education and experience.


  • Must possess strong administrative background.

  • Three (3) to Five (5) plus years of related work experience.

  • Strong working knowledge of customer service principles and practices.

  • Excellent interpersonal, office management and communications skills.

  • Self-starter with excellent communication, interpersonal and customer service and telephone skills.

Computer Literacy:

Intermediate proficiency in Microsoft Windows software.

  • Intermediate proficiency in

  • Ability to prioritize work with minimum supervision.

Special Requirements:

  • Physical demands include ability to lift up to 50 lbs.

  • Standing, sitting, walking and occasional climbing.

  • Required to work at a personal computer for extended periods of time.

  • Talking on the phone for extended periods of time.

  • Ability to detect auditory and/or visual emergency alarms.

  • Ability to work extended/flexible hours, weekend, and attend Board meetings as required.

  • Driving when necessary.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove

Northern Tool + Equipment

Posted 2 weeks ago

VIEW JOBS 10/30/2018 12:00:00 AM 2019-01-28T00:00 PRIMARY OBJECTIVE OF POSITION: To perform cashiering and related activities for the retail store in a professional, courteous, accurate and helpful manner in order to effectively assist customers and enhance the image and reputation of the Company. MAJOR AREAS OF ACCOUNTABILITY: 1. Greets, directs and waits on customers. Answers phone calls in a professional, courteous manner. 2. Writes up orders and rain checks, opens accounts, checks prices, rings up sales, makes change and authorizes credit card purchases. 3. Counts down the cash register drawer by using intelliscale to verify funds, places the correct daily starting currency in the cash drawer and prepares daily deposit for bank. 4. Offers Service Protection Plans (SPP's) and other qualified programs as available and dictated by Company policy. 5. Acquires supervisor's approvals on all disbursements of Company funds, returns, and credit authorizations. 6. Down-stocks, faces and fronts all merchandise in their assigned areas according to Company merchandising standards. 7. Protects the store against theft or other suspicious activity. 8. Follows Company approved Customer Service Standards. 9. Keeps supervisor informed of important information developments, potential problems, and related information necessary for effective management. Coordinates and communicates plans and activities with others, as appropriate, to ensure a coordinated work effort and team approach. 10. Performs related work as apparent or assigned. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * High school education or equivalent. * At least six months of related retail sales experience preferred. * Knowledge of light industrial products, hydraulics, etc. * Ability to work accurately with numbers. * Ability to communicate effectively with customers. * Demonstrates Northern Tool + Equipment's 12 Core Competencies. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Frequently required to use hands to handle objects; and talk or hear. * Ability to lift up to 70 pounds. * Frequent bending, twisting, stooping, reaching and lifting. * Required to stand on cement floor for long periods of time. * Specific vision abilities required include close vision and the ability to adjust focus. Northern Tool + Equipment Cutler Bay FL

Front Desk

Expired Job

Firstservice Residential