Front Desk Coordinator

Front Desk Coordinator

Location:

Reno, NV, US, 89519

The Front Desk Coordinator will be the first point of contact for our guests and inquiries. Additionally, this position provides a broad range of administrative and operational support for Corporate Services and other project teams.

Essential Functions

• Provide prompt and courteous service: both on the phone and in person.

• Monitor all working area conditions and equipment to ensure they are within corporate standards for cleanliness, proper maintenance, and safety.

• Provide general information regarding routine inquiries from customers, and refers non-routine, sensitive, and/or complex requests for information and other inquiries or complaints to the Office Manager or other designee.

• Book and maintains conference rooms, and offices by reserving dates and times.

• Coordinate all domestic and international shipping for all size packages.

• Schedule and organize food orders and special deliveries for all departments.

• Create POs, enter invoices and process accruals for corporate building.

• Accept all letters and packages and distribute them to their appropriate departments in a timely manner.

Schedules and coordinates all outside vendors for maintenance of corporate building.

• Answer all client questions and incoming calls. Monitor, organize and forward emails.

• Track and order office equipment, supplies, records, and files.

• Work at office location and serve as consistent initial contact for guests and callers.

Other Responsibilities

• All other duties as assigned.

• Education, Experience, and Skills Required

• High school diploma or relevant qualification.

• Advanced organizational and multitasking abilities.

• A minimum of 2 years of proven experience in a similar role.

• Customer Service oriented and multitasker.

• Superb written and verbal communication skills.

• Strong knowledge of MS Office programs. SAP experience a plus

Physical Requirements

• While performing the duties of this job, the employee is regularly required to, stand, sit, talk, hear, and use hands and fingers to operate a computer

• The ability to work at a computer and computer monitor and use repetitive motion for long periods of time

• Specific vision abilities required by this job include close vision requirements due to computer work

• Light lifting is required

• Ability to work with moderate noise (i.e. business office with computers, phone, and printers, moderate traffic)

• Ability to sit at a computer terminal for an extended period

Nearest Major Market: Reno

Nearest Secondary Market: Tahoe