Front Desk Coordinator

Innosight Boston , MA 02298

Posted 2 months ago

About Innosight

Innosight is a global strategy consulting firm focused on helping leading organizations design and create the future. We work with them develop growth strategies, build innovation capabilities, and accelerate new growth initiatives. As a member of the Innosight team, you'll have the opportunity to work with leaders at Global 1000 companies to tackle some of the most interesting challenges in business.

Position

The Front Desk Coordinator will be responsible for the coordination of reception and supporting office management needs. This role requires strong communication skills and professionalism as the face of the office to incoming calls and visitors. The Front Desk Coordinator will support the Office Administrator with ordering, vendor management and event coordination. Ability to multi-task and prioritize effectively will be critical for success in this role.

RESPONSIBILITIES

  • Greeting guests as they enter Innosight's Lexington Office

  • Managing the switchboard, screening out irrelevant callers

  • Assisting in submitting expense reports into the company's financial system

  • Managing office post: Preparing and distributing mailings (day to day and large scale), manage incoming and outgoing shipments, manage postage machine

  • Coordinate catering arrangements for client meetings and other company events, manage weekly lunch order and lunch budget

  • Assembling binders, presentation materials, high volume copy for consulting workshops/meetings as needed

  • Assist with vendor management including post, floral, laundry, catering and office supplies

  • Submitting work orders for office building maintenance issues

  • Maintain company databases and contact information

Requirements

  • Bachelor's Degree

  • 2+ years of related experience, experience working within professional services environments preferred.

  • Excellent communications, both verbal and written.

  • Proficiency in Word, Excel, and PowerPoint

  • Must be efficient and effective in managing multiple priorities with ability to stay focused and to think on his/her feet in a deadline driven environment.

  • Professional demeanor and poise.

Apply now


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Front Desk Coordinator

Innosight