Front Desk Concierge Staff

Firstservice Residential Gettysburg , PA

Posted 1 week ago

Provides exceptional customer service. Meets and greets residents; checks guests and service

providers in/out. Able to understand and react to emergency response and access control

procedures; monitors and operates electronic security control systems; and accurately

maintains daily logs, records and forms. Assists with general concierge services and performs

administrative clerical, Word and Excel document work. Walks the building premises as directed

for monitoring purposes.

Essential Duties & Responsibilities

The job duties listed are typical examples of the work performed by positions in this job

classification. Not all duties assigned to every position are included, nor is it expected that all

positions will be assigned every duty.

  • Responds to emergency situations in a timely and efficient manner

  • Monitors and controls access to the building

  • Maintains daily log, records and forms

  • Resolves and follows-up on all complaints/issues, escalating to supervisor if necessary

  • Provides general concierge services as well as administrative clerical work when needed

  • Helps maintain a safe and secure environment throughout the building/property(s)

  • Walks the building premises as directed for monitoring purposes

  • Have the ability to understand and complete all required forms

  • May be assigned other duties by the General manager and/or Resident Services

Supervisor or Concierge

Additional Duties & Responsibilities

  • Practice and adhere to FirstService Residential global service standards.

  • Conduct business at all times with the highest standards of personal, professional and

ethical conduct.

  • Perform or assist with any operations as required to maintain workflow and to meet

schedules. Notify supervision of unusual equipment or operating problems and the need

for additional material and supplies.

  • May participate in any variety of meetings and work groups to integrate activities,

communicate issues, obtain approvals, resolve problems and maintain specified level of

knowledge pertaining to new developments, requirements, policies, and regulatory

guidelines.

  • Ensure all safety precautions are followed while performing the work.

  • Follow all policies and Standard Operating Procedures as instructed by Management.

  • Perform any range of special projects, tasks and other related duties as assigned.

Supervisory Responsibility

None

Education & Experience

  • High school diploma or equivalency preferred. College level courses in business or

hospitality preferred.

  • Must possess strong customer service background

  • Two (2) to three (3) years of business experience in similar position preferred

Knowledge, Skills & Proficiencies

To perform this job successfully, an individual must be able to perform each essential duty

satisfactorily. The requirements listed below are representative of the knowledge, skill and/or

ability required.

  • Requires some driving; must have a valid driver's license

  • Ability to manage multiple priorities

  • Demonstrates excellent customer service, communication and time management skills.

  • Basic knowledge of Microsoft Applications, especially Outlook, Word and Excel.

Command of information system hardware/software is preferred

  • Good written and verbal communication skills

  • Strong customer service and interpersonal skills required

Reasonable accommodations may be made to enable individuals with disabilities to perform the

essential functions.

Tools & Equipment Used

Computer and peripherals, standard and customized software applications and tools, and usual

office equipment.

Physical Requirements / Working Environment

The physical requirement described here are representative of those that must be met by an

employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential

functions.

  • Ability to quickly and easily navigate the property/building as required to meet the job

functions

  • Ability to lift 30 - 50 lbs

  • Requires standing, sitting position for long periods of time, walking and occasional

climbing when necessary

  • Handle, finger, grasp and lift objects and packages; must be able to reach with hands

and arms

  • The employee is required to work at a personal computer for extended periods of time

as well as talking on the phone for extended periods of time

  • Must have the ability to detect auditory and/or visual emergency alarms

  • Occasional overtime may be required

  • Must have the ability to work extended/flexible hours, weekends, and attend Board

meetings.

Work is performed in a variety of environmental conditions, with exposure to outdoor

temperatures, weather variations, traffic and equipment noise, equipment vibrations, vehicle

and/or chemical fumes, chemicals such as cleaning solvents and grease, machinery and their

moving parts and dust. The physical demands described within this document are

representative of those that must be met by an employee to successfully perform the essential

functions of the job. Reasonable accommodations may be made to enable individuals with

disabilities to perform the essential functions.

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VIEW JOBS 9/24/2021 12:00:00 AM 2021-12-23T00:00 Provides exceptional customer service. Meets and greets residents; checks guests and service providers in/out. Able to understand and react to emergency response and access control procedures; monitors and operates electronic security control systems; and accurately maintains daily logs, records and forms. Assists with general concierge services and performs administrative clerical, Word and Excel document work. Walks the building premises as directed for monitoring purposes. Essential Duties & Responsibilities The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty. * Responds to emergency situations in a timely and efficient manner * Monitors and controls access to the building * Maintains daily log, records and forms * Resolves and follows-up on all complaints/issues, escalating to supervisor if necessary * Provides general concierge services as well as administrative clerical work when needed * Helps maintain a safe and secure environment throughout the building/property(s) * Walks the building premises as directed for monitoring purposes * Have the ability to understand and complete all required forms * May be assigned other duties by the General manager and/or Resident Services Supervisor or Concierge Additional Duties & Responsibilities * Practice and adhere to FirstService Residential global service standards. * Conduct business at all times with the highest standards of personal, professional and ethical conduct. * Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies. * May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines. * Ensure all safety precautions are followed while performing the work. * Follow all policies and Standard Operating Procedures as instructed by Management. * Perform any range of special projects, tasks and other related duties as assigned. Supervisory Responsibility None Education & Experience * High school diploma or equivalency preferred. College level courses in business or hospitality preferred. * Must possess strong customer service background * Two (2) to three (3) years of business experience in similar position preferred Knowledge, Skills & Proficiencies To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. * Requires some driving; must have a valid driver's license * Ability to manage multiple priorities * Demonstrates excellent customer service, communication and time management skills. * Basic knowledge of Microsoft Applications, especially Outlook, Word and Excel. Command of information system hardware/software is preferred * Good written and verbal communication skills * Strong customer service and interpersonal skills required Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Tools & Equipment Used Computer and peripherals, standard and customized software applications and tools, and usual office equipment. Physical Requirements / Working Environment The physical requirement described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Ability to quickly and easily navigate the property/building as required to meet the job functions * Ability to lift 30 - 50 lbs * Requires standing, sitting position for long periods of time, walking and occasional climbing when necessary * Handle, finger, grasp and lift objects and packages; must be able to reach with hands and arms * The employee is required to work at a personal computer for extended periods of time as well as talking on the phone for extended periods of time * Must have the ability to detect auditory and/or visual emergency alarms * Occasional overtime may be required * Must have the ability to work extended/flexible hours, weekends, and attend Board meetings. Work is performed in a variety of environmental conditions, with exposure to outdoor temperatures, weather variations, traffic and equipment noise, equipment vibrations, vehicle and/or chemical fumes, chemicals such as cleaning solvents and grease, machinery and their moving parts and dust. The physical demands described within this document are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Firstservice Residential Gettysburg PA

Front Desk Concierge Staff

Firstservice Residential