Front Desk Administrative Assistant

At Harris, the true value of what makes us successful is found in our people. It is our unique mix of cultures, experiences, beliefs and backgrounds that sets Harris apart from the rest. We constantly strive to cultivate, nurture and amplify an unparalleled environment, where we value intellectual curiosity and uniqueness of thought. Inclusion is embedded in the very fabric of our culture of collaboration and openness.

We understand that a job description only tells one part of a broader story, and Harris is seeking dynamic candidates who can add to our best-in-class environment. We recognize that qualifications can be gained through both traditional and non-traditional paths, and we are committed to considering candidates who possess the potential to be excellent in this role regardless of prior experiences.

Therefore we encourage ALL interested individuals to submit their applications, even if they do not meet every requirement outlined in the job description.

The Position

The Front Desk Administrative Assistant is the first point of contact for office guests and parties contacting Harris Associates by phone, email, or in-person. As such, professionalism, courteousness, and service-orientation are pivotal traits.

In addition to being a self-starter, problem solver, and skilled at prioritization, the Front Desk HR Assistant must have outstanding interpersonal skills to interact with a variety of individuals. One should also have an eye for detail and the ability to effectively multi-task in an environment with distractions.

The Front Desk Assistant will be responsible for providing exceptional reception support as well as provide occasional administrative assistance to other departments as well as the People Department.

Responsibilities

• Enthusiastically welcome visitors; anticipate their needs, answer questions, assist with arrival, office orientation, and departure.

• Answer, screen and route all incoming calls to appropriate parties.

• Maintain security protocol by logging all guests and issuing visitor passes; stay alert to potential security risks and contact appropriate parties in case of an emergency.

• Assist the Office Services team by liaising building operations for any maintenance items (submits order tickets, track progress and ensure completion in a timely manner).

• Responsible for conference room scheduling in MS Outlook and provide support for event coordination (booking rooms, catering, and room set-up).

• Receive and route messengered and overnight delivery items.

• Assist People team members with logistics for meetings, recruitment, training, and People-led initiatives.

• Update and maintain intranet phone list, weekly lunch menu.

• Coordinate Front Desk coverage when on breaks, vacation, or otherwise absent and train temporary replacement.

• Perform special projects and additional administrative duties as assigned.

Qualifications

Required

• High school diploma or equivalent

• At least two years of direct experience in an administrative and/or front desk role

• Proficiency in Microsoft Office including Outlook, Word, Excel and PowerPoint

• Proven ability to consistently and positively contribute in a fast-paced, evolving work environment

• Possess strong attention to detail and the ability to effectively prioritize multiple tasks in an environment with distractions

• Ability to adhere to an expectation of complete confidentiality on all business matters

• Excellent communication (verbal and written) as well as interpersonal skills; proven ability to take initiative and build strong, productive relationships

• Must have the ability to interact with a variety of individuals (employees at all levels, clients, vendors, and candidates), along with the ability to work independently are required

• Demonstrated ability to learn, intellectually curious and forward thinking

• Availability to work in the office Monday

• Friday, 8:00am

• 4:30pm

Preferred

• Associates Degree or higher

• Experience in professional services environment

• Proficiency in MS products such as Word and Excel.

Equal Employment Opportunity Policy Statement

Harris Associates L.P. pursues a policy of equal opportunity in all areas of employment including recruitment, hiring, training, compensation, benefits, advancement, and treatment on the job. This means that Harris does not discriminate against employees, or qualified applicants, based on an individual's race, color, religion, creed, sex, age, national origin, physical disability, sexual orientation, trans-gender status, transsexual status, status as a veteran or disabled veteran, genetic information or for any other reason prohibited by law. Harris reserves the right to review publicly available information about applicants (i.e., via social networking sites), to the extent permissible under applicable law.

Reasonable Accommodation Notice

We provide reasonable accommodation for individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the alternative email address below to contact us about your interest in employment at HR@harrisassoc.com or you can call us at 312-646-3600.

Privacy Statement

The information you send to us is used for employment purposes only. What you send is kept confidential-we will not give your personal information to outside parties without your consent.