Freelance Photo/Video Coordinator

Quad/Graphics, Inc. Coraopolis , PA 15108

Posted 2 months ago

It's a new era in consumer marketing. BlueSoho, a division of Quad/Graphics, helps our clients meet the challenge. As an integrated marketing and technology firm, the BlueSoho team helps customers connect their print content across mobile, digital, video, social media and other marketing channels. Our full suite of services is designed to deliver high-impact brand experiences.

QuadPhoto, Quad/Graphics Photography Services Division is seeking a Freelance Photo/Video Coordinator to add to our studio dedicated to producing quality photo and video exclusively for Dick's Sporting Goods in Coraopolis, PA. The Photo/Video Coordinator will assist in-studio in the process for accepting, receiving, storing, tracking and returning customer/client merchandise; and will also work onsite at the client headquarters to support the planning and organization of photo and video shoots.

  • This is a fulltime, freelance opportunity.

Responsibilities include:


  • Shopping, picking-up, accepting and receiving in merchandise.

  • Barcoding, tracking and updating merchandise.

  • Organizing merchandise for photographer's sets.

  • Tracking, storing, and locating merchandise throughout the process.

  • Prepping, assembling, arranging merchandise and maintaining prop area merchandise.

  • Maintaining schedule for merchandise check-out and return based on shot logs and tracking sheets.

  • Returning, logging-out and shipping merchandise.

  • Assisting Stylists and Photographers when necessary.

  • Maintaining, managing and updating merchandise and merchandise records.

  • Providing process and workflow feedback and participating in Continuous Improvement, improving workflows, processes and incorporating new technologies and procedures.


  • Support a staff of producers and team leads by coordinating and organizing production paperwork for crew staffing, equipment, vendors, travel and crew accommodations, and equipment purchases and rentals across multiple simultaneous photo and video projects

  • Develop and maintain production schedules, call sheets, and project requirements across all in-house and outsourced digital media projects

  • Assist with all elements of daily operations and production needs including expense reports, wrap books, call sheets and timecards

  • Responsible for various daily office activities as directed

  • Work with partner studio to facilitate the transfer of assets between offices

  • Assist the team to ensure digital/physical files are properly updated, and task lists are maintained

  • Maintain a professional demeanor with the studio, staff, and crew at all times


  • Previous experience in a high-end, high-volume, photo/video production team environment supporting multiple projects

  • Basic understanding of production photography workflows and scheduling

  • Ability to work as a team member in a creative group environment

  • Ability to research quickly and efficiently providing in-depth information

  • Exceptional organizational skills, resourcefulness, detail-oriented mindset and the ability to think ahead

  • Able to work independently while handling a multitude of tasks simultaneously under tight deadlines

  • Ability to adapt to change quickly and smoothly, swiftly putting out fires

  • Impeccable verbal, written, and interpersonal communication skills, with capacity to develop and manage strong relationships with internal and external partners in a highly collaborative team environment

  • Proficiency with Apple/Macintosh computer platform/software.

  • Solid understanding of Microsoft Office, Adobe InDesign and Adobe Acrobat software

  • Bachelor's in communications, marketing, advertising, digital video, or related field

Additional Company Information

We are a highly recognized, international company that offers competitive salaries with exceptional employee benefits including full medical insurance, and 401(k) available to all eligible employees.

Quad/Graphics is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, military or veteran status, disability, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories.

Drug Free Workplace.


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Freelance Photo/Video Coordinator

Quad/Graphics, Inc.