Foundation Database Specialist

Start with an organization that understands that work culture and work/life balance are so important to the happiness of our employees!  Come join the Gateway family where a generous vacation and benefits package is the norm. Sick and Vacation time (prorated) available on Day 1, as well as Medical, Dental, and Vision benefits should you elect to enroll. 

The Foundation Department Database Specialist is responsible for managing and maintaining the donor and gift records within the fundraising database. This role provides critical administrative support to the Foundation office, assists in organizing events, meetings, and activities, and plays a key role in extracting and analyzing data to identify funding prospects and measure the success of fundraising efforts. Additionally, this position ensures the integrity of the scholarship database and oversees the work of student interns, casuals, and office volunteers.

This position reports to the Executive Director of the Gateway Technical College Foundation.

See for yourself how our employees are the foundation of our students' continued success!

Apply today to join the Gateway Family!     

• Database Management:

• Maintain and update multiple databases, ensuring accuracy and confidentiality.

• Oversee the scholarship awarding process, ensuring integrity and compliance with established guidelines.

• Regularly audit database entries to ensure data integrity and consistency.

• Administrative Support:

• Provide comprehensive administrative support to the Foundation office, including scheduling meetings, managing correspondence, and coordinating events.

• Assist in the planning and execution of Foundation events, meetings, and activities, ensuring all logistical aspects are well-managed.

• Data Analysis and Reporting:

• Identify and develop queries and reports to extract data and analytics from the fundraising database.

• Analyze data to identify potential funding prospects and measure the success of fundraising efforts.

• Present findings and recommendations to the Foundation team to inform strategic decisions.

• Subject Matter Expertise:

• Serve as the subject matter expert on the database software and its contents.

• Provide training and support to staff and volunteers on database functionalities and best practices.

• Additional Responsibilities:

• Regularly review and optimize processes to eliminate redundancy and enhance overall efficiency.

• Stay informed about industry trends and best practices in fundraising and database management.

• Assist with distribution of work to student interns, casuals, and office volunteers

• Perform other duties as assigned

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

• 3 years relational database experience

• 2 years front line customer service experience

• Proficient in Word and Excel

Other Required Skills, Knowledge and Abilities:

• Strong attention to detail and the ability to work in a fast-paced environment, managing and executing multiple tasks.

• Excellent interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization and externally.

• Strong analytical and problem-solving abilities.

• Ability to work independently with minimal supervision.

• Adaptability to learn new processes and technologies.

• Provide exceptional and expedient customer service to both internal and external customers.

• Proactive and self-motivated, with the ability to take initiative.

• Flexibility to work occasional evenings and weekends as needed.

DIVISION/LOCATION:  Foundation/Kenosha Campus

COMP GRADE:  25

FLSA DESIGNATION:  Non-exempt

CONDITIONS OF EMPLOYMENT:

• Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.

• Employment is contingent upon an acceptable background

• Flexibility is needed to accommodate day, evening and weekend student & business needs 

GuideNot ApplicableActivity is not applicable to this occupation

OccasionallyOccupation required this activity up to 33% of the time (0 - 2.5+ hrs/day)FrequentlyOccupation required this activity from 33% - 66%% of the time (2.5 - 5.5+ hrs/day)ContinuouslyOccupation required this activity more than 66% of the time (5.5+ hrs/day)Physical DemandsPhysical DemandsFrequency

Lift/CarryFrequencySittingContinuously

0 - 10 lbs

FrequentlyStandingOccasionally

11 - 20 lbs

OccasionallyWalkingOccasionally

21 - 50 lbs

OccasionallyReaching OverheadOccasionally

51 - 100 lbs

Not ApplicableReaching at or Below Shoulder LevelOccasionally

Over 100 lbs

Not ApplicableKeyboardingContinuously

StoopingOccasionally

Push / PullYes / NoCrouchingOccasionally

12 lbs or less

OccasionallyKneelingOccasionally

13 - 25 lbs

OccasionallyCrawlingNot Applicable

26 - 40 lbs

Not ApplicableClimbing Ramps or StairsOccasionally

41 - 100 lbs

Not ApplicableClimbing Ladders, Ropes or ScaffoldingNot Applicable

Over 100 lbs

Not ApplicableDrivingOccasionally

Traveling - overnight stay(s)Occasionally

Hearing RequirementYes / NoCommunicating VerballyContinuously

One-on-one (in person)YesFar Visual Acuity: clarity to see 20' or more

Occasionally

Group or conference (in person)YesNear Visual Acuity:  clarity to see 20' or less

Continuously

TelephoneYes

Other SoundsYesEnvironmental ConditionsWorking ConditionsFrequency

Noise Intensity LevelFrequencyHumidity: non-weather related

Not Applicable

QuietContinuouslyExtreme Cold:  non-weather related

Not Applicable

ModerateFrequentlyExtreme Hot:  non-weather related

Not Applicable

LoudNot ApplicableWorking OutdoorsOccasionally

Very LoudNot ApplicableWetness: contact with water or other liquids

Not Applicable

Working ConditionsWorking ConditionsFrequency

Working ConditionsFrequencyWorking in Close Proximity to OthersOccasionally

Working interruptions

FrequentlyOpen Work SpaceContinuously

Stressful situations

FrequentlyWorking in a confined space

Not Applicable

Exposure to offensive odors

Not ApplicableExposure to a computer screen Continuously

Required uniform supplied by department

Not Applicable

Gateway will not discriminate against any employee, applicant for employment, student, or applicant for admission based on race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.

Gateway Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations and auxiliary aids will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact the Office for Equal Opportunity and Civil Rights at compliance@gtc.edu or 262-564-3062. Women and minorities are encouraged to apply.

Your safety while employed at Gateway Technical College is one of our top priorities, so we encourage you to read our Annual Security Report (click the link for the full report). This report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and the Violence Against Women Act. This report includes crime statistics, institutional policies on campus security and safety, alcohol and drug use, crime prevention, the reporting of crimes or incidents, sexual misconduct, and other important matters. Please feel free to email compliance@gtc.edu or call 262-564-3062 to request a hard copy of the report.