Floating Legal Administrative Assistant

Fox Rothschild Philadelphia , PA 19107

Posted 2 months ago

Fox Rothschild LLP is seeking a Legal Administrative Assistant to work in our Philadelphia office as a Floater. The Legal Administrative Assistant provides comprehensive administrative/clerical support for a team of attorneys. The ideal candidate must maintain positive working relationships with attorneys, support staff and clients; observes confidentiality of client and Firm matters.

Primary Duties and Responsibilities include, but not limited to:

  • Types, formats, and edits documents.

  • Proofreads copy for spelling, grammar, and content; makes appropriate changes.

  • Organizes and prioritizes large volumes of information.

  • Creates, manages, and maintains electronic and hardcopy files.

  • Opens and closes new matters including conflicts checks; gathers and retrieves information from files when needed.

  • Maintains attorney calendar; plans and schedules conferences, teleconferences, and travel; records and monitors deadlines.

  • Arrange for conference rooms when necessary.

  • Provides administrative support (copy, scanning, faxing, etc.).

  • Answers telephone, greets clients, respond to and assist clients, providing information and assuring appropriate follow-through and/or resolution.

  • Record attorney time, review, process, and finalize bills.

  • Handle all other administrative duties as assigned.

Qualifications

  • 2 years' experience.

  • Knowledge of Filesite and Calendaring a requirement.

  • Excellent organizational and communication skills with close attention to detail.

  • Ability to utilize advanced features of Microsoft Office suite (Word, Excel, Outlook).

  • Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, and decision-making skills.

  • High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.

  • Ability to gather and summarize data for reports, finds solutions to various administrative problems, and prioritizes work.

  • Ability to use standard office equipment, including personal computer, copier, scanner, typewriter, facsimile, telephone, dictation machine, etc.

  • Keyboarding skills of 60 wpm or higher required.

This job description is not an exhaustive list of all functions that the employee may be required to perform and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

EEO m/f/vet/disabled/sexual orientation/gender identity


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Floating Legal Administrative Assistant

Fox Rothschild