Flight Operations Coordinator

Position Details

Position Information

Requisition Number S3740P Home Org Name Flight Education Division Name College of Liberal Arts Position Title Flight Operations Coordinator Job Class Code EG21 Appointment Status Full-time Part-time FTE Limited Term No Limited Term Length Job Summary

The Flight Operations Administrator executes the flight and business operations within the Department of Professional Flight and Aviation Maintenance by supporting the Director of Operations, the Director of Aviation Maintenance, and their administrative staff while coordinating with Flight Instruction, Dispatch, Scheduling, Testing/Records and Advising.

About Auburn:

At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.

It's a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We're proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you're new to Auburn, we'd love to introduce you. If you're already acquainted with Auburn, we'll keep it simple: it's time to come home!

Why employees choose Auburn:

Auburn University was named by Forbes Magazine as one of the state of Alabama's best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more! Learn more about Auburn's impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn.

Our Commitment:

Auburn University is committed to a diverse and inclusive campus environment. Visit www.auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

• Maintains efficient flight and business operations for the Department of Professional Flight and the business operations of Aviation Maintenance through the implementation, coordination, and administration of the Departments' information and communication needs between Dispatch, Scheduling , Flight Instruction, Maintenance and Testing/Records, Building Services, Maintenance, and Access

• Processes financial transactions, including, but not limited to invoices/vendor vouchers, journal vouchers, direct charges, budget change orders, travel vouchers, error corrections, and purchase requisitions; reconciles purchasing cards; and prepares financial reports such as collection and accounts receivable reports for both the Department of Professional Flight and Aviation Maintenance.

• Administers the Department of Professional Flight's students and employees wellness program, which may include collaborating with the Director of the AU Medical Clinic and coordinating with the Director of Operations to ensure protocols and policies align with the most recent guidelines and recommendations of the Alabama Department of Public Health and the Centers for Disease Control.

• Assists the Department of Professional Flight and Aviation Maintenance with purchases and capital expenditures which may include preparing requisitions and purchase change orders, manual and electronic vendor vouchers ensuring that all required supporting documentation are accurate and complete and wire transfer payments have been received by vendor.

• Monitors student-related financial matters and issues by creating and modifying student billing; transmits monthly student flight account balances to Student Financial Services and requests credits, corrections, and adjustments on individual accounts as necessary.

• Collaborates with the Professional Flight Academic Advisor on incoming students, enrollment projections, course registrations, student flight blocks and flight instructors assignments and potential student issues.

• Coordinates with the Department of Professional Flight, Aircraft Maintenance, and School of Aviation staff on HR issues, which includes collaborating with others to process the Department's and Aviation Maintenance's timekeeping and payroll functions, advising and explaining HR/payroll/leave/benefit policies to the Director of Operations, and Department employees; advises and notifies School of Aviation's Business Services Coordinator of flight instructor pay rate increases; and maintains inventory of flight instructor documents.

• Complies with all FAA rules and regulation and maintains current knowledge of FAA rules and regulations applicable to performance of job duties.

• Partners with the Veterans Resource Center to ensure accurate billing of VA student's flight benefits and understand the most current VA policies and guidelines.

• Administers the Flight Operations software by adding and updating users and user profiles, providing on-site support, conducting software training to new employees, and troubleshooting various portals and modules - such as student grading, mission and pilot logs, etc. Oversees the software's data for quality and integrity.

Minimum Qualifications

Minimum Qualifications

Bachelor's degree from an accredited college or university and 5 years experience in flight operations, flight school, or financial reporting. Experience in operations involving equipment, facilities, or personnel coordination and scheduling is desired.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Knowledge of basic accounting principles. Knowledge of financial and bookkeeping. Knowledge of Banner/Kronos. Knowledge of FERPA, FAA and TSA rules and regulations specific to a Part 141 flight program.

Minimum Technology Skills Minimum License and Certifications

Desired Qualifications

Desired Qualifications

Posting Detail Information

Salary Range $33,700 - $50,600 Job Category Other Working Hours if Non-Traditional City position is located in: Auburn State position is located: Alabama List any hazardous conditions or physical demands required by this position Posting Date 07/02/2024 Closing Date EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants Quick Link for Internal Postings https://www.auemployment.com/postings/46271

Documents Needed to Apply

Required Documents

• Resume

• Cover Letter

Optional Documents

• Other

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.

• LinkedIn

• AcademicKeys

• The Chronicle of Higher Education

• DiversityJobs

• HigherEdJobs

• HERC (Higher Education Recruitment Consortium)

• Indeed

• RecruitMilitary

• The Tuskegee News

• Professional organization or journal

• Veterans Assistance Services

• Disability Assistance Services

• State Employment Service

• Social Media

• AU Job Bulletin

• Notified by an Auburn employee

• College or university Career Services

• I went to the AU Employment Website directly (www.auemployment.com)

• Other

• Please select the answer that best describes your current employment relationship with Auburn University:

• Current full-time Auburn or AUM employee within probationary period

• Current full-time Auburn or AUM employee outside of probationary period

• Current part-time Auburn or AUM employee

• Not an Auburn or AUM employee

• Do you have a Bachelor's Degree from an accredited institution?

• Yes

• No

• Will obtain within 6 months

• Do you have 5 years of experience in flight operations, flight school, or financial reporting?

• Yes

• No