Fleet Operations & Data Analyst (Senior Management Systems Analyst)

Seattle Public Utilities'(SPU) Facilities and Fleet Management Section is looking for a talented Fleet Operations & Data Analyst (Senior Management Systems Analyst) to lead fleet financial data operations. As a Sr MSA, your primary responsibilities will be to manage, analyze and report out on fleet costs and fleet performance; manage data on fleet replacements and create scenarios; develop and implement data systems improvement strategies to enhance workflow; and provide customer service to end users. Additional responsibilities will include building the structure for fleet and resiliency work and performing business process improvements to name a few.

This position will report to the Fleet Management Supervisor within the Facilities and Fleet Management section of the Logistics Division in the Drainage and Wastewater Line of Business. This position is required to report to the office five days a week.

About Seattle Public Utilities: Seattle Public Utilities (SPU) is a community-centered utility that delivers vital services to Seattle residents and businesses including drinking water, drainage and wastewater, and garbage/recycling/compost. SPU also provides drinking water for 1.5 million customers in the region. SPU's work includes system maintenance and improvements and keeping Seattle clean. Over 1,400 SPU employees work with our community to provide affordable and equitable stewardship of our water and waste resources for future generations.

For more information about Seattle Public Utilities (SPU), checkout the:  

• SPU Website

• SPU Workplace Expectations

• Strategic Business Plan

SPU commits to Our City Values and Race and Social Justice as core principles that guide our work. We actively take steps to dismantle systemic racism and increase service equity. We value diverse life experiences and strive to create a workplace that is welcoming to all. We take steps to be inclusive and equitable in our recruiting, hiring and promotional opportunities.

Why join us?

We know work isn't only about what you do it's also about who you work for and with! SPU provides a fun and family-friendly work environment that supports a work life balance, including:

• Family-friendly and multicultural work environment

• Generous benefits package

• Free public transportation options

• City pension plan with employer/employee contributions

• Growth potential and advancement opportunities

• Prepare the 6-year Capital Investment Program (CIP) budget forecast for the purchase of heavy vehicles and equipment, develop annual budget recommendations, and work with the Fleets Supervisor and CIP leads for each fund.

• Monitor the annual operating and CIP budget spending plans for the Fleets office and update CIP budget spending in budget systems.

• Develop annual programmatic business cases for heavy equipment replacement and present to executive leadership. This work includes participating in the development of the vehicle and equipment replacement schedule, ensuring sufficient budget capacity, and overseeing the paperwork for the disposal/surplus of heavy equipment.

• Perform data review and cost analysis work to develop monthly, quarterly, and annual fleet productivity and operational reports, calculate annual fleet hourly rates, and monitor monthly billings.

• Design and implement technology solutions for tracking and reporting to increase efficiency.

• Answer technical fleet operation questions and provide requested information to fleet end users, management, other departments, and vendors.

• Respond to fleet-related customer service requests (e.g. parking passes, vehicle keys, citations, tolls etc.)

• Recommend and develop policies and procedures for the Fleets office.

• Identify and implement continuous improvements for the Fleet work group, FFM section and Logistics Division.

• Participate in biannual inventory of all fleet vehicles and equipment and prepare reporting documents.

• Participate in the development of the Fleet and Logistics risk and resilience work.

• Support Logistics functions, incident Command Systems (ICS) and Emergency Management.

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Position Requirements:

Experience:

• Three (3) years of experience in systems, operations, procedures, research or analysis or related work of similar scope and nature in a large scale, complex organization.

Education:

• Bachelor's degree in business or public administration, finance, computer science, or other relevant area of study (If no degree, you will need two (2) additional years of qualifying experience).

Experience and Education Equivalency:

• Combinations of appropriate education, training, certification, and experience will be evaluated on an individual basis for comparability to the minimum education and experience requirements.

License:

• Current valid Washington State Drivers License.

Desired Qualifications:

To be successful in this role, a candidate should possess some of the following knowledge/experience, skills & abilities:

• Excellent financial and operational data analysis skills.

• Experience and ability to interpret and present data, visually and orally, in a way that is easily understood by audiences with limited to advanced understanding of data.

• Experience with databases and creating custom queries.

• Advanced Microsoft Office skills, especially in Excel and SharePoint.

• Advanced PeopleSoft and Project and Portfolio Management (PPM) skills or experience with other comparable financial management and cost tracking systems.

• Ability to manage large, complex projects involving multiple stakeholders with competing interests.

• Successfully develops and implements policies and procedures to improve data quality and performance accountability.

• Excellent project management and problem-solving skills.

• Experience analyzing and implement continuous improvements.

• Ability to provide excellent customer service and thrive in a fast-paced environment.

• Ability to work independently and adapt to changing priorities quickly.

• Attention to detail and ability to quickly learn new applications and processes.

• Knowledgeable about municipal fleet operations.

Work Environment/Physical demands:

• Field assignments entail exposure to all types of weather, traffic, hazardous/toxic substances.

• May be required to stand, walk or bend for extended period of time.

• Work mostly in the normal City work/office environment or in the field.

• Hybrid opportunities are available with a minimum requirement of eight days in the office per two-week pay period.

• How to Apply: In addition to fully completing the online application, please attach your resume and cover letter. Your cover letter should address your knowledge and experience related to the position.

An incomplete Application Package will not be considered

• As a part of this application process, the most competitive candidates will be invited to take a Skill Test, and Interview.

• If you are selected to advance in this hiring process, you may be asked to acquire a Full Washington Drivers Abstract from the Department of Licensing. Please do not provide until requested.

• Background Check Verbiage: This hiring process involves a background check of conviction and arrest records in compliance with Seattle's Fair Chance Employment Ordinance, SMC 14.17.  Applicants will be provided an opportunity to explain or correct background information.

The full hourly range for this position is: 

$52.20 - $60.83 Hourly

$108,993.60 - $127,013.04 Annually

Benefits: The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans

Who may apply: The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experience. This position is open to all qualified candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity.

If you have any questions, please contact Uma Suseelan at Uma.Suseelan@seattle.gov

Learn more about Seattle Public Utilities at our web page www.seattle.gov/util/