Fleet Manager - Procurement & Contract Services Dept/Fleet Maintenance

Please submit the General Employment Application for this position to HResources@cityofhomestead.com

General Function:

Managerial responsibility for the budgeting, planning, and coordination of the Division's operations as well as supervision of all fleet personnel and mechanics engaged in maintenance and repairs to a wide variety of automotive and related equipment. Involves the maintenance of proper records and adequate inventory in order to fulfill departmental objectives and requirements.

Work is performed under the general supervision of the Director of Procurement with considerable independence in the operation of the division. Work is reviewed based upon an evaluation of repair and maintenance work performed and written reports submitted to superiors. Perform other related duties as assigned.

Reports To:

Director of Procurement

Supervisory Responsibilities:

Auto Mechanic I, II, and III

Senior Mechanic

Shop Foreman

Parts Technician

Administrative Assistant

Essential Duties and Responsibilities:

• Manages the automated computerized Maintenance Management System.

• Oversees general office administration, reporting, and record keeping.

• Obtains, quantifies and reports the condition of fleet usage/needs according to accepted practices, standards, and methods.

• Performs lifecycle management of fleet assets.

• Conducts routine audits and/or analyses on procedures and inventory control practices.

• Oversee yearly parts inventory count and reconciliation of all inventory which must be counted and verified with Procurement and Contracts.

• Uses knowledge of motor vehicle care principles and/or practices to develop a preventive maintenance program and implement strategies and/or policies to promote vehicle longevity.

• Learns and applies technological advances and legal requirements as they occur.

• Ensures adherence to the City's policy and procedure requirements, as well as other government agencies.

• Exercises responsibility for the safe operation, care, and maintenance of assigned tools, equipment, machinery, and facilities.

• Follows occupational safety guidelines.

• Dispose of hazmat in compliance with applicable regulations.

• Determines when to outsource a project and coordinates the subletting of work beyond shop capability as needed.

• Manages vendor agreements for the department following the City's procurement policies.

• Responsible for overseeing all safety-related issues regarding vehicles and equipment.

• Participates in the development and implementation of citywide safety programs as well as provides safety training to employees.

• Responsible for creating the department's annual budget and continuously reviewing expenditures in order to keep costs down while ensuring quality service.

• Develop and review specifications for specialized vehicles and equipment.

• Provides recommendations on which purchasing option and/or agreement to use.

• Approves requests to surplus fleet, decommissions the vehicles, prepares paperwork and equipment for auction, and works in conjunction with Procurement & Contract Services.

• Demonstrates a positive attitude towards the job, subordinates, and customers. Handles complaints from subordinates and customers in a timely and professional manner.

• Ensures a quality product with no correctable deficiencies is returned to the customer.

• Ensures repairs are completed in a timely manner.

• Makes assignments based on workload and expertise.

• Plans, organizes, and sets priorities to ensure fast turn-around times for repairs.

• Responsible for creating the yearly Maintenance Budget for all City Departments in coordination with the Finance Department.

• Develop and coordinate a plan for responding to emergencies and after-hours situations

• Responsible for all hurricane season preparation, such as securing City fuel supply and that emergency equipment is fully operational.

• Responsible for keeping the department up to date and meeting any and all Miami-Dade County DERM requirements and other regulatory guidelines.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Qualifying individuals with disabilities may be provided reasonable accommodations to enable them to perform the essential functions.

Type of Appointment/Work hours:

• Full-time/Regular in-person position.

• Standard workweek, which is forty (40) hours of work per week usually consisting of five (5) days of eight (8) hours per day or four (4) days of ten (10) hours per day. The work day may be varied for the efficient delivery of public service.

• Will be required to work other than the standard workweek on occasion, including evenings, weekends, and/or holidays.

• Will be required to work occasional overtime or shift assignments, if applicable.

• Designated as essential personnel.

Physical and Environmental Demands or Conditions:

The physical and environmental demands for this position have been listed on the last page of this description. Physical and environmental demands must be met to successfully perform the essential duties and responsibilities of this position.

Requirements:

• Must possess a high school diploma or its equivalency.

• Mechanical/Vocational training and six (6) years or more of managerial experience. Public Fleet Management experience is preferred.

• Must have considerable knowledge of public purchasing methods and procedures.

• Must have the ability to establish and maintain effective working relationships with employees, other departments, vendors, and the public.

• Must be computer proficient and have the ability to operate business machines, facsimiles, adding machines, and Microsoft Word programs.

• Have a high degree of understanding of Inventory and fuel master software.

• Certified as a Certified Public Fleet Professional (CPFP) or similar certification is preferred or the ability to take and pass the exam within one year of hire.

• Automotive Service Excellence (ASE) Certification. Master status preferred.

• Must have the ability to comprehend written and verbal instructions.

• Must possess a valid state of Florida Driver's License with a clean driving record.

• Must pass the background screening process.

Core Competencies:

• Judgment

• Sound decisions based on fact; uses logic to solve problems.

• Quality of Work

• Performs work thoroughly, accurately, and professionally.

• Reliability

• Timely and consistently completes assigned work; consistently reports to work and is punctual.

• Safety

• Committed to ensuring a safe environment and complies with applicable safety standards.

• Technical Capability

• Applies knowledge to identify issues and works to develop skills; demonstrates knowledge of techniques, skills, and equipment.

Work Authorization/Security Clearance:

• The employee must successfully pass a background screening process and comply with the City's Drug-Free Workplace policy.

• The City will also verify the identity and employment authorization of individuals hired so the proper completion of Form I-9 is required, which includes the employee providing documents evidencing identity and employment authorization.

All of the above information is intended to indicate the general nature and level of work performed by employees in this position. This description is not intended to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of employees assigned to this position. Duties, responsibilities, and activities may change at any time with or without notice.