Fleet Manager

Responsibility for the overall supervision, operation, and management of Fleet, including maintenance and repair services, fleet replacement program, and central fueling. Responsibilities include, but not limited to, customer service, quality control, personnel management, budget administration, and vendor contract management in an internal service fund environment.

• Manages Fleet Maintenance, Fleet Replacement, and Central Fuel budgets.

• Maintains positive working relationships and excellent customer service with all County departments; Serves as liaison for fleet related work developing and maintaining effective and collaborative relationships with other county departments.

• Develops department goals, objectives, strategic plans and policies and procedures; prepares and presents BOCC agenda Items

• Prepares and monitors capital budgets for the Fleet division.

• Organizes and directs the procurement of County vehicles and equipment preparing specifications according to the entity needs; participates in related bid, negotiation and quotation activities to assure optimal pricing and quality; assists in selling or disposal of County vehicles and other surplus equipment.

• Responsible for the implementation and administration of the yearly budget ensuring sufficient funds are available in accordance with the equipment replacement schedule published annually.

• Prepares replacement schedules; in coordination with user specifications, for the procurement of vehicles and equipment.

• Manages fleet maintenance,  including personnel, contract management, requisition of parts, provision of labor, shop equipment, and budget administration.

• Generates and maintains all records, reports, and documentation relating to fleet administration including but not limited to personnel evaluations, budgets, requisitions, vendor contracts and bid specifications.

• Analyzes various records and asset software reports for the purpose of monitoring functions under charge and maintaining/improving the efficiency of operations.

• Provides oversight ensuring safety meetings are conducted to comply with OSHA, DOT, FTA, DEP, and all other regulatory requirements.

• Performs the duties as the administrator for the Fleet Management Information System. The duties include Internet based database management, upgrade availability and facilitation, data integrity, managing users and their activity, training personnel, diagnosis of issues and troubleshooting issues with software/ hardware related to Vehicle Maintenance / Central Fuel / Vehicle Replacement.

• Manages all fueling sites and records pertaining to the procurement and distribution of fuel as established by regulatory guidelines.

• Performs personnel management functions, i.e., interviewing, hiring, disciplining and evaluations.

• Prepares and updates employee work schedules and overtime schedules.

• Adheres to safety, security, and fire prevention policies.

• Adheres to compliance of OSHA, DOH, DEP, NFPA, FDOT, FTA and EPA standards.

• Performs other duties as assigned by immediate supervisor and other management personnel.

Emergency Response

County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description. Minimum Qualifications

• Bachelor's Degree from an accredited institution in Public or Business Administration, or other related fields.

• Seven (7) years of progressively responsible managerial experience in public government automotive fleet operations, to include parts acquisition and control and compliance with regulatory standards concerning personnel safety and environmental protection provisions.

• Must have a minimum of five (5) years of supervisory experience.

A combination of education, training and experience may be substituted at the County's discretion.

Licenses, Certifications, or Registrations

• Valid Florida driver's license and be insurable by current insurance carrier.

• Certified Automotive Fleet Manager (NAFA) Certified Automotive Fleet Specialist (NAFA) or Certified Fleet Manager (APWA) certifications preferred. 

• FEMA NIMS Certifications IS 100,200,300,700,800

Required Competencies

• Requires the ability to resolve conflicts and exhibit excellent customer service skills to provide Fleet services for all County departments

•  Requires ability to function as a department manager for a major organizational unit requiring significant internal and external interaction.

•  Requires the ability to understand, implement, and create a wide variety of descriptive and advisory data and information, such as diagrams, regulatory standards, operating manuals, specifications and policy and procedure manuals.

•  Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; utilizes principles of geometry, compute discount, profit and loss, ratio, and proportion.

•  Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership.

•  Requires the ability to exercise excellent judgment, decisiveness and creativity to resolve conflicts and solve problems.

•  Requires the proficiency to work in Microsoft Office software e.g. Word, Excel, and Power Point.

Physical Demands

• Tasks involving the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing, and/or pulling of objects and materials of moderate weight (up to 20 pounds).

Environmental Conditions

• Tasks risk exposure to adverse environmental conditions, such as dust, odors, toxic agents/chemicals, noise extremes, wetness, humidity, and machinery.

Pay Grade: 15

Hernando County Board of County Commissioners (BOCC) is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, gender, orientation, national origin, age, marital status, veteran status, genetic information, pregnancy, disability, or any other protected characteristic as defined by law.

Hernando County is a Drug-Free workplace. All employees are subject to drug testing in accordance with Federal and Florida State Law.

Applicants requiring reasonable accommodations as defined by the Americans with Disabilities Act, must provide notification to the BOCC in advance to allow sufficient time to provide an accommodation.